Job Summary
The Warehouse Manager oversees all inventory and warehouse operations, maintaining precise inventory records, adhering to internal control policies, and leading the warehouse team with efficiency.
This position entails crafting inventory control strategies, managing stock reconciliation processes, compiling inventory reports, and delivering data-driven insights to enhance financial and operational decision-making.
Oversee a comprehensive range of duties essential to the role, including managing daily operations, leading cross-functional teams, and ensuring alignment with organizational objectives. Develop and execute strategies to enhance efficiency, productivity, and performance across all assigned functions. Collaborate closely with senior leadership to identify opportunities for growth, mitigate risks, and drive sustainable success. Monitor key performance indicators (KPIs) to assess progress and implement corrective measures as needed. Foster a culture of accountability, innovation, and continuous improvement among team members. Serve as a primary point of contact for internal and external stakeholders, ensuring clear communication and seamless coordination. Maintain compliance with industry regulations, company policies, and best practices while upholding the highest standards of professionalism and integrity.
Accurate inventory tracking and meticulous financial record-keeping are essential responsibilities.
Responsible for managing all inbound logistics, inventory storage, order picking, packing, order dispatch, and return processing activities in strict accordance with established company policies and internal control standards.
Enforce the FEFO (First-Expired, First-Out) and FIFO (First-In, First-Out) methodologies, alongside conducting cycle counts, to uphold the precision of inventory valuations.
Oversee weekly, monthly, and unannounced physical inventory counts to guarantee prompt and precise reporting of stock levels.
Oversee the daily reconciliation of cycle counts and conduct comprehensive stock takes, followed by detailed variance analysis to identify discrepancies, which are then promptly reported to the operation manager.
Documentation and transaction processing responsibilities encompass the meticulous recording and management of financial activities, ensuring accurate documentation and adherence to established protocols. This role requires proficiency in maintaining detailed logs, processing transactions efficiently, and verifying data integrity to support organizational compliance and decision-making processes.
Oversee the preparation and issuance of Goods Received Notes (GRNs), document and report any discrepancies, and ensure accurate inventory adjustments in accordance with established approval protocols.
Maintain all required logs, including access, goods receipt, dispatch, maintenance, and cycle count records, to uphold comprehensive audit trails.
Maintain accurate records of damaged, expired, and slow-moving inventory to facilitate appropriate financial allocations.
Internal Controls & Process Improvement: Designing, implementing, and maintaining robust internal control systems to ensure compliance with regulatory standards and organizational policies, while identifying opportunities to enhance operational efficiency through systematic process reviews and innovative solutions. Overseeing risk assessments to mitigate potential vulnerabilities, documenting control procedures, and leading cross-functional teams to drive continuous improvement initiatives that align with strategic objectives. Requires expertise in control frameworks, auditing principles, and process optimization techniques, along with strong analytical, communication, and project management skills to foster a culture of accountability and operational excellence.
Oversee and enhance warehouse operations and workflows to boost inventory precision and streamline overall productivity.
Verify the precision of inventory records maintained within the ERP system and recommend enhancements to existing processes.
Maintain unwavering integrity and thrive in high-pressure environments, particularly during month-end and year-end stock counts.
Collaborate with operations, sales, accounting, and other teams to facilitate the company’s attainment of financial objectives through efficient coordination.
Demonstrates proficiency in critical competencies essential for success in the role, including analytical thinking and problem-solving skills. Exhibits strong communication capabilities, both verbally and in writing, to effectively collaborate with teams and stakeholders. Maintains adaptability in dynamic environments, showcasing resilience and a proactive approach to challenges. Has a keen attention to detail and the ability to prioritize tasks efficiently while meeting deadlines. Possesses leadership qualities, fostering teamwork and driving results through motivation and strategic direction. Ensures adherence to compliance standards and ethical practices within all professional interactions.
Proficient in both written and verbal communication, with the ability to articulate inventory control concepts with clarity to finance and operations teams within a Nigerian business environment.
Demonstrates exceptional analytical abilities and adept problem-solving capabilities, coupled with meticulous attention to detail.
A highly detail-oriented and organized professional with a proven ability to handle multiple tasks and deadlines, including month-end stock takes and reporting cycles.
Strong aptitude for making informed decisions related to inventory adjustments, write-offs, and process modifications is required.
Seeking a candidate with a strong academic background in a relevant field and a minimum of three years of professional experience in a comparable role. The ideal applicant will possess exceptional analytical skills, proficiency in industry-standard software, and the ability to work both independently and collaboratively within a team. A proven track record of delivering high-quality results under tight deadlines and a commitment to continuous learning are essential. Strong communication and problem-solving abilities are also required.
A recognized Nigerian or international university must award a bachelor’s degree in Logistics, Supply Chain Management, Accounting, Business Administration, or a closely related discipline.
Professional certification in supply chain or inventory management is an essential requirement for this role, with credentials such as:
Requires a minimum of three to five years of progressive experience in warehouse or inventory management roles, including at least two years in a supervisory or leadership position within Nigeria.
Highly desirable experience includes prior work in luxury retail or warehouses specializing in high-value goods, particularly cosmetics.
Demonstrates extensive experience in overseeing inventory control operations, conducting cycle counts, and ensuring accurate stock reconciliation.
Proficiency in Microsoft Excel, particularly in the use of pivot tables, Lookups, and inventory analysis, is a fundamental requirement for this position.
Possesses comprehensive expertise in Nigerian regulatory frameworks impacting warehousing operations, including compliance with FIRS requirements, adherence to NAFDAC standards for cosmetics and perfumes, and meticulous handling of customs documentation for imported luxury goods.
Proficient in Nigerian tax regulations pertaining to inventory write-offs, VAT on stock, and statutory audit obligations.
Integrity and composure are essential, along with a proven capacity to perform effectively amid challenging conditions.
Interested and fully qualified candidates are invited to submit their updated CV to hrm@givanascosmetics.com, ensuring the email subject line includes the phrase “Warehouse Manager.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
