Oversee and coordinate executives’ schedules, appointments, and calendars with precision, ensuring all commitments are organized and aligned with their priorities and business objectives.
Prepare, transcribe, and disseminate correspondence, reports, and other documents with precision and efficiency.
Develop comprehensive meeting agendas and assemble all necessary supporting materials.
Prepare and circulate meeting minutes accurately and promptly to relevant stakeholders.
Act as the primary liaison for all internal and external communications, addressing inquiries promptly and professionally.
Craft standard letters and messages as required while addressing incoming queries in accordance with provided guidance.
Monitor inventory levels of office supplies on a regular basis and ensure timely reordering to prevent shortages.
Oversee the upkeep of office machinery and arrange for necessary repairs as needed.
Accurately maintain all records and databases to ensure complete and up-to-date information at all times.
Maintain accurate and organized documentation and records for organizational purposes.
Maintain the confidentiality of sensitive information and company documents at all times.
Requirement
Experienced professionals with a background in Secretarial, Administrative Assistant, or comparable roles are encouraged to apply.
Demonstrated expertise in utilizing the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
Proven ability to convey ideas clearly and effectively through both written and spoken mediums is essential.
Possesses exceptional organizational abilities and demonstrates superior time management proficiency.
Maintains the highest standards of confidentiality when handling sensitive information.
Individuals must be located in proximity to the Island and its surrounding areas.
Qualified and enthusiastic candidates are encouraged to submit their CV via email to oluseye@hopmobiletransport.com, ensuring the position title is included in the subject line.
Qualifications
BA/BSc/HND
Experience Required
2 - 5 years
