General Objective
The Area Finance Manager (FM) collaborates with the Field Coordinator and Finance Coordinator to uphold robust financial management practices for the base, ensuring adherence to PUB policies and procedures, donor-specific guidelines, and all relevant national and local regulatory requirements.
Oversee a comprehensive range of duties and assignments, ensuring seamless execution of all operational functions. Handle diverse responsibilities that include managing project workflows, coordinating team efforts, and maintaining rigorous quality standards. Perform regular evaluations to assess performance metrics, identify areas for improvement, and implement corrective measures. Collaborate with cross-functional departments to align objectives, streamline processes, and enhance overall productivity. Address operational challenges proactively, devising strategic solutions to mitigate risks and optimize efficiency.
Orchestrating and guiding the team effectively forms a critical component of this role, ensuring cohesive collaboration, optimal performance, and alignment with organizational objectives. This involves delegating tasks judiciously, fostering a supportive and inclusive work environment, and providing mentorship to enhance individual and collective capabilities. Additionally, the position demands proactive conflict resolution, clear communication of expectations, and consistent monitoring of progress to drive results and maintain high team morale.
Assist in overseeing the recruitment process for team members reporting directly to you.
Facilitate the effective execution of duties by providing direct supervision and guidance to the assigned team members under his or her leadership.
Deliver comprehensive training initiatives to the Finance team to enhance their professional competencies and operational effectiveness.
Supervise the team to ensure full adherence to the PUB Internal Staff Regulations at all times.
Resolve any conflicts that arise within the base team promptly and effectively.
Foster cohesive team dynamics and cultivate a collaborative environment within the assigned team.
The incumbent is responsible for performing staff appraisals on a bi-annual basis for all personnel under their direct supervision.
Develop and oversee the finance team’s workflow to guarantee both the punctual completion and high-quality execution of all assigned tasks.
Track employee performance consistently and deliver constructive feedback and guidance on a routine basis to foster ongoing improvement and development.
Determine the training and development needs of team members and facilitate their professional growth.
Maintain seamless communication and collaboration within the finance team and across other departments to ensure alignment and efficiency.
Foster a workplace atmosphere characterized by mutual respect, positivity, and teamwork to enhance overall productivity and employee satisfaction.
Ensure the team adheres to all PUB policies, procedures, and the established code of conduct at all times.
Responsible for overseeing staff leave planning and attendance requirements to ensure accurate tracking and compliance with organizational policies.
Financial Management: Oversees the organization’s fiscal health, ensuring accurate financial reporting, compliance with regulations, and strategic allocation of resources. Develops and implements financial policies, monitors budgets, and analyzes financial data to identify trends and opportunities for cost optimization. Collaborates with leadership to forecast future financial performance and support decision-making processes. Requires proficiency in financial software, strong analytical skills, and a thorough understanding of accounting principles. Bachelor’s degree in finance, accounting, or a related field is necessary, with preferred certifications such as CPA or CFA.
Oversee the accurate implementation and utilization of financial, accounting, and budget management systems and protocols, encompassing accounting records, SAGA, budget monitoring (FFU), OF, LSU, budget forecasts, cash projections, cash handling, and cash security measures.
Deliver expert technical assistance and direction to the foundational finance team regarding established financial procedures and software applications.
Working alongside the Finance Coordinator, you will design, refine, and enhance financial management tools and reporting systems to ensure accuracy, efficiency, and strategic value.
In collaboration with the HR department, validate the precision of payroll-related financial data and facilitate the prompt processing of payroll payments.
Ensure accurate tracking and timely processing of vendor payments and disbursements while collaborating with logistics and other relevant departments to conduct thorough vendor account reconciliations.
Ensure compliance with PUB procedures and donor requirements by meticulously reviewing financial documents and transactions.
Perform routine financial audits and implement control measures to detect and address potential financial risks.
Assist in executing donor financial compliance mandates and implementing audit-derived recommendations.
Budget Management: Oversee the allocation, tracking, and optimization of financial resources to ensure projects and operations remain within approved spending limits while maintaining fiscal responsibility. Develop detailed budgets, monitor expenditures against forecasts, and identify variances to implement corrective actions as needed. Collaborate with stakeholders to align budgetary goals with organizational objectives, ensuring transparency and accountability in financial planning and resource distribution.
Delivering fundamental budget tracking, monitoring, and analytical support to the Field Coordinator ensures financial oversight and accountability in field operations.
Drive cost-saving efforts by meticulously monitoring budgets and thoroughly analyzing expenditures.
Attend monthly budget monitoring meetings to assess discrepancies, flag potential risks, and recommend corrective measures to the Field Coordinator and budget holders at each location.
Collaborate with Program Managers and supporting departments within the OF & LSU to maintain precise expenditure forecasting for the base.
Ensure that field commitments are updated promptly in the Financial Follow-Up (FFU) system, aligning them with approved purchase requests and purchase orders.
Regular communication and coordination with the HR and Logistics departments are essential to maintain the accuracy and timeliness of the allocation table updates.
Monitor budget consumption trends, providing timely alerts to management regarding potential overruns or shortfalls.
Provide assistance in developing and updating budget forecasts as necessary to accommodate amendments to the budget.
Ensure that expenses are accurately assigned to the appropriate projects, budget categories, lines, cost centers, or accounting codes.
Ensure meticulous alignment of all financial commitments and expenditures with the grant closure protocols throughout the process.
Offer expert budget-related guidance and support to program and support teams operating at the base.
Duties involve overseeing financial records, ensuring accuracy in reporting, and maintaining compliance with relevant regulations. Responsibilities include preparing financial statements, managing budgets, and analyzing financial data to support strategic decisions. Requires proficiency in accounting software, strong analytical skills, and attention to detail. Must adhere to deadlines and collaborate with cross-functional teams to optimize financial performance.
Maintain financial and accounting records in accordance with PUB procedures and donor-specific mandates to ensure compliance.
Accurate recording and submission of accounting entries must be maintained in strict adherence to internal policies and procedures, with timely delivery to the Deputy Finance Coordinator as per the established schedule.
Ensure all casebooks at the assigned location are accurately reconciled, promptly investigating and resolving any discrepancies that arise.
Oversee the Base Finance Officer’s responsibilities in managing and accurately updating the base’s casebooks.
Ensure the meticulous oversight of bookkeeping operations across the base, maintaining accurate cash balances and bank accounts that are consistently supported by comprehensive documentation.
Ensure all accounting documents are accurately completed, duly authorized, securely archived, and systematically filed in compliance with established PUB procedures.
Conduct routine reconciliations of bank accounts, cash balances, and advances to ensure accuracy and alignment with financial records.
On a weekly basis, conduct a thorough review of accounting entries to ensure their accuracy, completeness, and proper adherence to budget allocation prior to finalizing the base accountancy.
Oversee the timely completion of monthly accounting closures in accordance with predetermined deadlines.
Monitor outstanding advances to verify they are justified and cleared in a timely manner.
Prepare accounting documents and schedules as needed and serve as the primary contact for both internal and external audit processes.
To uphold adherence to PUB accounting procedures, donor regulations, and local statutory requirements, ensure full compliance at all times.
Analyze accounting inconsistencies and recommend remedial measures to the Deputy Finance Coordinator.
Cash Management: Oversight of daily cash flow, liquidity positions, and account reconciliations to ensure optimal financial health and compliance with banking regulations; forecasting cash needs and strategically managing surplus funds to maximize returns while minimizing risk; coordinating with treasury teams to streamline payment processes and optimize working capital efficiency.
Prepare bi-weekly cash forecasts for the Finance Coordinator, utilizing budget forecasts, procurement plans, and operational requirements to ensure accurate financial projections.
Collaborate closely with the Finance Coordinator to oversee cash flow management, execute fund transfers, and ensure timely disbursements to the base.
Oversee weekly and monthly cash counts to verify accuracy, ensuring all transactions are properly documented and reconciled.
The cash held at the base must be secured and protected in accordance with established protocols to prevent unauthorized access or breaches.
Monitor cash balances to confirm that adequate liquidity is maintained for daily operational needs.
Ensure adherence to established policies governing cash movement and management for Protected User Information (PUB), while fulfilling internal control mandates.
Ensure that every cash transaction receives appropriate authorization, is substantiated by valid documentation, and is accurately documented in the records.
Oversee cash advance transactions and verify that all outstanding advances are promptly justified and settled.
Ensure cash balances are reconciled with accounting records and casebooks in a timely manner.
Promptly notify the Field Coordinator and Finance Coordinator of any cash discrepancies, losses, or irregularities as they occur.
Implement measures designed to mitigate risks associated with cash transactions while reinforcing the integrity of internal controls.
Training non-financial colleagues in the correct use of cash advances and cash management best practices is a key responsibility of this role. The incumbent will be tasked with delivering clear, practical guidance to ensure proper handling and oversight of company funds.
Archiving management involves the systematic organization, storage, retrieval, and preservation of records, documents, and data to ensure compliance with regulatory standards and operational efficiency. Professionals in this role oversee the creation, categorization, and maintenance of archival systems, ensuring secure and accessible information. They implement policies for retention, disposal, and retrieval, while safeguarding sensitive or confidential materials. Additionally, they may digitize physical records, optimize database structures, and collaborate with cross-functional teams to streamline information governance. Strong attention to detail, adherence to confidentiality protocols, and proficiency in archival software or document management systems are essential for success in this position.
Ensure all financial, accounting, payroll, banking, procurement, and contractual documents are accurately and securely archived in compliance with PUB procedures and donor specifications.
Ensure the base maintains comprehensive and current electronic financial records in the shared drive by overseeing regular reviews to confirm the prompt uploading, precision, and thoroughness of supporting documentation.
Ensure all supporting documents are thoroughly reviewed for completeness, receive appropriate authorization, and are filed promptly to maintain compliance and efficiency.
Oversee the foundational archiving operations and instruct finance personnel on established archiving protocols and best practices.
Guarantee the protection, confidentiality, and accessibility of archived documents at all times.
Updated archive inventory and document tracking systems must be maintained diligently.
Ensure the timely and accurate retrieval of archived documents essential for audits, donor verifications, management reviews, and external inspections.
Ensure archiving practices adhere to donor retention requirements and comply with all applicable national legal obligations.
Ensure that monthly accounting packages and all supporting documentation are properly filed and stored in accordance with established guidelines and deadlines.
Ensure timely reporting of any missing, incomplete, or non-compliant documentation to both the Field Coordinator and Finance Coordinator, while actively following up on corrective measures to address identified deficiencies.
Internal Communication is a crucial department tasked with fostering clear, consistent, and effective messaging across all levels of the organization. The team is responsible for developing and implementing communication strategies that align with company objectives, ensuring transparency and alignment among employees. Key responsibilities include drafting internal communications such as newsletters, announcements, and memos, as well as managing digital platforms to disseminate information efficiently. Additionally, the department collaborates with leadership to convey organizational updates, policies, and changes while gathering employee feedback to enhance engagement and morale. Strong written and verbal communication skills, proficiency in communication tools, and a strategic mindset are essential for success in this role.
Facilitate clear and accurate communication of financial information across all departments at the foundational level to ensure alignment and understanding.
Foster seamless communication and collaboration between the Base Finance Department and other organizational units to enhance overall efficiency and alignment.
Promptly escalate any technical problems, operational difficulties, or concerns to both the Field Coordinator and the Finance Coordinator for timely resolution.
Engage proactively in base coordination and management meetings, delivering financial updates and strategic recommendations to support decision-making processes.
Communicate pertinent financial procedures, guidelines, and updates to the appropriate staff members to ensure full awareness and compliance.
Deliver tailored financial guidance and assistance to program and support departments as needed.
Deliver essential financial data critical to foundational decision-making and strategic operational planning.
Significant financial risks, compliance issues, or irregularities must be promptly communicated to both the Field Coordinator and the Finance Coordinator for further review and action.
Ensure consistent communication with the base finance team to facilitate the prompt collection and distribution of financial information.
Conducting consistent weekly meetings with members of the core finance team is required.
The Department is tasked with focusing on strategic initiatives that drive organizational success, ensuring alignment with overarching goals. Key objectives include fostering innovation, optimizing operational efficiency, and maintaining compliance with industry standards. Additionally, the team is responsible for allocating resources effectively, monitoring performance metrics, and facilitating cross-functional collaboration to achieve sustainable growth.
Timely submission of revised Outgoing Formal Units (Offs) and Logistics Follow-Up (LFS) from the base to coordination is required to ensure operational efficiency and compliance with established protocols.
Ensure accurate and complete monthly accountancy reports are submitted promptly to Coordination.
Must possess a bachelor’s degree in a relevant field from an accredited institution. A minimum of three years of experience in a related role is essential. Strong analytical and problem-solving skills are required. Proficiency in Microsoft Office Suite, particularly Excel, is a must. Excellent communication skills, both written and verbal, are necessary. Ability to work independently and manage multiple projects simultaneously is crucial. Familiarity with industry-specific software or tools is preferred. Must comply with all company policies and adhere to ethical standards.
Fluency in English is required, with proficiency in Hausa considered a valuable additional skill.
A master’s degree in Finance or Accounting, or an MBA with a specialization in Finance, is required, along with ICAN certification.
Minimum of five years of relevant professional experience, preferably in comparable roles within international non-governmental organizations (NGOs) or non-governmental organizations (NGOs).
Analytical proficiency and strong writing abilities are essential, along with effective management skills and a demonstrated aptitude for leading teams.
Proficiency in Microsoft Office applications, specifically Word and Outlook, is required, along with advanced skills in Excel.
Proficient in a variety of technical and professional competencies, including advanced proficiency in data analysis, project management methodologies, and strategic planning. Demonstrates expertise in utilizing industry-standard software tools and platforms, along with exceptional problem-solving capabilities. Exhibits strong interpersonal skills for effective collaboration and communication in diverse team environments.
Proficient in drafting and finalizing reports and contracts with precision and clarity, ensuring accuracy and compliance with relevant standards.
Proficient understanding of institutional donor protocols and financial regulations, including those of entities such as ECHO and UN agencies, is required.
Possesses familiarity with key humanitarian organizations and their roles within the sector. Understands the operational frameworks and coordination mechanisms utilized by these entities to deliver assistance effectively.
Accomplished management and instructional expertise, along with the capacity to guide and nurture both teams and learners, are essential qualifications for this role.
Requires strong interpersonal and negotiation abilities to navigate relationships during high-stakes or challenging circumstances.
The role involves managing the organization’s assets, ensuring their optimal utilization and maintenance to support operational efficiency and strategic goals. Responsibilities include overseeing asset acquisition, tracking, valuation, and disposal, as well as implementing policies and procedures to safeguard company resources. The position requires a strong understanding of financial principles, compliance with regulatory standards, and proficiency in asset management software. Additionally, the role demands meticulous attention to detail, analytical skills, and the ability to collaborate with cross-functional teams to align asset management practices with broader business objectives.
We seek individuals with a strong passion for [specific field or industry, if mentioned] and a genuine curiosity about [relevant topics or areas, if applicable]. Candidates should demonstrate a keen enthusiasm for [specific aspect, e.g., innovation, problem-solving, research, etc.] and a commitment to continuous learning. Ideal applicants will exhibit a proactive mindset, eager to explore emerging trends and contribute fresh perspectives to our team.
Demonstrates a keen commitment to supporting individuals facing challenges and improving their well-being. Exhibits a deep sense of compassion and a proactive drive to make a meaningful difference in the lives of others.
Possesses a solid grasp of the prevailing political dynamics within the region.
With a strong emphasis on transferable skills, the ideal candidate will demonstrate adaptability and versatility across various domains and responsibilities. This role requires an individual capable of applying their expertise and knowledge to diverse challenges, ensuring seamless integration within different teams and projects. The successful applicant must exhibit proficiency in critical thinking, problem-solving, and effective communication, enabling them to navigate dynamic environments with confidence and competence. Additionally, the ability to leverage experiences and skills to address new situations will be essential for driving innovation and achieving organizational objectives.
A highly organized professional with meticulous attention to detail, capable of managing multiple tasks efficiently while maintaining a structured approach to work.
Experienced in conflict resolution and diplomatic practices, with a proven ability to navigate complex interpersonal and organizational challenges. Adept at fostering constructive dialogue, mediating disputes, and promoting collaborative solutions in high-stakes environments. Skilled in analyzing underlying issues, facilitating negotiations, and ensuring outcomes that align with organizational and stakeholder objectives. Strong interpersonal skills and emotional intelligence to build consensus and mitigate tensions effectively.
Proficient in evaluating data and processes to identify opportunities for optimization and recommend enhancements.
Demonstrates the capacity to proactively address challenges that arise during routine tasks, ensuring efficient resolution without the need for constant oversight.
Capable of adjusting priorities dynamically in response to evolving circumstances within a mission or organizational context.
Highly self-directed, objective, and diligent professional capable of working independently with minimal supervision.
Capable of effectively handling stress and maintaining composure under pressure.
Qualifications
BA/BSc/HND , MBA/MSc/MA
Experience Required
5 years
