The development and submission of purchase requests within the SAP system is required.
The commitment documentation for the respective entity will be prepared, ensuring the total amount remains below 50,000 USD.
Ensuring fair and transparent competition among no fewer than three vendors registered with COMPANY.
Managing a Call for Tender (CFT) process before finalizing a Purchase Order is a key responsibility. This includes drafting and distributing tender documents, evaluating bids, and ensuring compliance with procurement policies and regulations. The role requires meticulous coordination with stakeholders to gather specifications, assess supplier proposals, and recommend the most suitable vendor based on cost, quality, and delivery timelines.
The successful candidate will be responsible for preparing comprehensive commercial, technical, and other essential documents for a Cross-Functional Team (CFT). This role requires meticulous attention to detail to ensure all documentation meets company standards and regulatory requirements. Proficiency in drafting clear, concise, and accurate materials is essential, as is the ability to tailor content for diverse audiences and purposes.
Responsible for accepting and carefully opening tenders in full accordance with the decentralized purchasing procedure guidelines.
Initiate and conduct follow-up waiver validation when derogation constitutes the sole means to commit for a Call for Tender.
Negotiate all purchase orders for services valued at or below USD 50,000 prior to issuance.
Prepare Purchase Requisitions in UNIS UP for any modifications or terminations of existing contracts as instructed.
Ensure the accurate and precise completion of the Services Entry Sheet, also known as the Job Progress Certificate (JPC).
A system was developed within UNIS UP to facilitate vendors in submitting their invoices promptly for timely payment processing.
Ensure the Purchase Order (PO) is properly executed with the signature of an authorized representative from COMPANY and the designated vendor contact.
Before commencing any service or assignment, ensure all preparatory steps are completed thoroughly.
Identify regularly recurring services within the organization and develop a structured outline to propose their coverage.
Potential future agreements for Call-Off contracts may be established.
Develop the contract award recommendation following the decentralized purchasing procedure.
Ensure all contractual documentation is accurately filed, archived, and uploaded to the PO within UNIS UP to maintain comprehensive records for reference and audit purposes.
Job Requirement
A bachelor’s degree in Engineering, Management, or Social Science is required for consideration.
Professional membership in relevant Supply Chain and Operational bodies would be considered advantageous.
Strong skills in utilizing Microsoft Office Suites, including Word, Excel, and PowerPoint, are required.
Seasoned professionals with a minimum of five years of dedicated experience in contract and purchasing are encouraged to apply.
Effective communication and analytical abilities are essential for engaging in intricate internal and external discussions and negotiations.
Proficiency in rapidly acquiring and applying knowledge of SAP/R3, SAP reporting tools, and e-sourcing platforms will be highly beneficial.
Requires exceptional interpersonal skills, a collaborative demeanor, strong analytical and synthesis capabilities, as well as forward-thinking problem-solving.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 years