Job Summary
We are in search of a proactive and highly organized Executive Assistant to deliver comprehensive administrative and operational support to senior leadership, with a focus on optimizing the coordination of schedules, communications, and business operations.
Key duties involve leading cross-functional teams to execute project deliverables on schedule, ensuring adherence to quality standards and budget constraints. Responsibilities include analyzing performance metrics to identify trends, implementing corrective actions, and maintaining clear communication with stakeholders throughout each project phase. Additionally, the role requires developing and monitoring project timelines, allocating resources efficiently, and resolving operational challenges to optimize productivity. Strong leadership, analytical thinking, and proficiency in project management tools are essential for success in this position.
Oversee scheduling duties, including managing calendars, organizing appointments and meetings, and coordinating travel arrangements.
Compile comprehensive reports, design impactful presentations, draft formal correspondence, and record meticulous meeting minutes to ensure accurate documentation and seamless communication across all departments.
Manage all incoming communications, including calls, emails, and various correspondence, on behalf of executives to ensure timely and accurate handling.
Coordinate and oversee both internal and external meetings while diligently ensuring all action items are addressed and completed in a timely manner.
Maintain the integrity and confidentiality of all records and documents, ensuring they are handled with the utmost care and discretion.
Provide assistance with ongoing administrative and operational functions to ensure seamless daily operations.
Collaborate effectively with internal teams and external partners to ensure seamless communication and alignment across all stakeholders.
Must possess a Bachelor’s degree in Computer Science, Engineering, or a related field; alternatively, demonstrate equivalent work experience. Proficiency in programming languages such as Python, Java, or C++ is essential, along with strong problem-solving and analytical skills. Familiarity with software development methodologies, including Agile and Scrum, is required. Excellent communication abilities to collaborate effectively with cross-functional teams are a must. Prior experience in [industry/role-specific area] is strongly preferred.
A Bachelor’s Degree in Business Administration or a closely related discipline is required for this position.
Requires a minimum of three to five years of hands-on experience in an Executive Assistant capacity or an equivalent position.
Highly developed organizational, interpersonal, and multitasking abilities are essential for success in this role.
A strong command of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
A distinguished professional demeanor, combined with a keen sense of discretion and meticulous attention to detail, is essential.
Demonstrated capability to operate autonomously while efficiently juggling competing priorities.
Interested and qualified candidates are invited to submit their CVs to cv@ascentech.com.ng, ensuring the job title is specified in the subject line of the email.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
