Job Summary
We are in search of an exceptionally organized and proactive Executive Assistant who will deliver comprehensive administrative and operational support to senior leadership, with a primary focus on seamlessly coordinating schedules, managing communications, and overseeing business activities.
Oversee and execute a comprehensive range of duties, including leadership in strategic planning, project management, and cross-functional collaboration to drive organizational objectives. Develop and implement policies, procedures, and performance metrics to ensure operational excellence and compliance with industry standards. Lead and mentor teams by fostering a culture of accountability, innovation, and continuous improvement. Analyze complex data to identify trends, opportunities, and risks, providing actionable insights to senior leadership. Represent the organization in external engagements, maintaining strong relationships with stakeholders, partners, and regulatory bodies. Ensure the efficient allocation of resources to maximize productivity and cost-effectiveness while aligning with long-term business goals. Champion initiatives that enhance employee engagement, diversity, and inclusion within the workplace.
Oversee and coordinate calendars, appointments, meetings, and travel logistics to ensure seamless scheduling and operational efficiency.
Compile reports, presentations, correspondence, and meeting minutes to ensure accurate documentation and clear communication of information.
Screen all incoming calls, emails, and other correspondence directed to executives to ensure efficient handling and prioritization of communications.
Facilitate the scheduling and management of both internal and external meetings while ensuring timely follow-up on all designated action items.
Maintain the security and integrity of sensitive records and confidential documents.
Provide assistance with daily administrative and operational functions to ensure smooth workflow and efficient departmental performance.
Act as a liaison between internal departments and external stakeholders, facilitating effective communication and collaboration to ensure alignment with organizational objectives.
Requirements
A bachelor’s degree in Business Administration or a closely related discipline is required.
Requires three to five years of professional experience in an Executive Assistant capacity or an equivalent position.
Demonstrates exceptional organizational abilities, effective communication, and the capacity to manage multiple tasks efficiently.
Demonstrated expertise in utilizing the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is essential.
Professionalism, discretion, and meticulous attention to detail are essential qualities for this role. Candidates must exhibit a high standard of professional conduct, maintain strict confidentiality, and demonstrate precision in all tasks. These attributes ensure the execution of responsibilities with accuracy and reliability.
Capable of operating autonomously while efficiently handling and prioritizing multiple tasks and responsibilities.
Interested and qualified applicants are encouraged to submit their CV to cv@ascentech.com.ng, ensuring the email’s subject line includes the job title.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
