Role Summary
The Audit Officer will conduct comprehensive evaluations to reinforce internal control systems, perform both scheduled and unannounced audits across all company locations, validate the accuracy of financial and operational documentation, and enforce adherence to organizational policies and applicable regulatory requirements.
The successful applicant should demonstrate strong self-discipline, a meticulous and inquisitive problem-solving approach, and the ability to detect potential risks, inefficiencies, and operational gaps in a dynamic retail setting.
Oversee and execute critical duties encompassing a broad spectrum of operational and strategic tasks, ensuring alignment with organizational objectives. Develop, implement, and monitor policies, procedures, and performance metrics to drive efficiency and productivity. Collaborate with cross-functional teams to identify opportunities for improvement, streamline workflows, and enhance overall business outcomes. Maintain compliance with industry regulations and internal standards while fostering a culture of accountability and excellence. Provide leadership, mentorship, and guidance to team members to cultivate a high-performing and motivated workforce. Analyze data, generate reports, and present actionable insights to senior management to inform decision-making and strategic planning.
Internal Audit & Controls: Responsibilities include assessing and enhancing the effectiveness of risk management, control, and governance processes across the organization. This role involves conducting independent, objective evaluations to ensure compliance with policies, regulations, and industry standards. Key duties encompass identifying control deficiencies, recommending corrective actions, and verifying the implementation of audit findings. Strong analytical skills, attention to detail, and proficiency in auditing frameworks are essential. The position requires collaboration with management to foster a culture of accountability and continuous improvement.
Perform systematic internal audits throughout all retail locations and head office functions on a recurring basis.
Conduct comprehensive evaluations of internal control systems to verify their adequacy and effectiveness, ensuring alignment with organizational standards and regulatory requirements.
Analyze and evaluate internal controls to pinpoint weaknesses, operational deficiencies, and potential risk exposure areas.
Suggest strategic enhancements to bolster financial and operational controls to ensure robust governance and compliance.
Conducting station audits represents a fundamental aspect of this role, requiring diligent oversight and systematic evaluation of operational compliance and performance standards. The incumbent will be responsible for assessing adherence to established protocols, identifying deviations, and recommending corrective actions to uphold quality and efficiency within the station’s workflow. Proficiency in audit methodologies, keen attention to detail, and the ability to document findings accurately are essential to ensure continuous improvement and regulatory compliance.
Conduct both scheduled and unannounced audits at retail fueling locations.
Ensure accurate verification of daily sales records, cash collections, point-of-sale transactions, and bank deposit lodgements.
Reconcile fuel sales data against pump readings, tank dips, and stock records to ensure accuracy and consistency.
Maintain accurate and complete documentation for all station transactions along with their supporting records.
Examine and resolve discrepancies, shortages, and variances in sales or stock records to ensure accuracy and alignment with expected outcomes.
Conduct thorough inventory and asset verification to ensure accurate tracking and management of organizational resources. Perform detailed assessments of physical and digital assets, confirming their presence, condition, and compliance with established records. Identify discrepancies, report findings, and recommend corrective actions to maintain inventory integrity. Collaborate with cross-functional teams to reconcile data, resolve discrepancies, and implement preventive measures for continuous improvement.
Oversee and verify fuel inventory levels, including PMS, AGO, DPK, lubricants, and other related products.
Perform physical inventory counts and reconcile discrepancies with documented records to ensure accuracy.
Evaluate the condition and functionality of station assets, such as pumps, generators, meters, and other critical equipment.
Identify and document any discrepancies, unauthorized usage, or inefficiencies in asset handling to ensure accountability and safeguard organizational resources.
Enforcing compliance policies and ensuring adherence to regulatory standards represent core responsibilities within this role. The position demands meticulous oversight to verify that all operational practices align with established guidelines, policies, and legal requirements. Additionally, the role involves identifying potential risks, implementing corrective measures, and maintaining comprehensive documentation to demonstrate compliance during audits. Strong analytical skills, attention to detail, and a thorough understanding of regulatory frameworks are essential for success in this position.
Maintain rigorous adherence to established company policies, procedures, and financial controls to ensure operational integrity and regulatory alignment.
Ensure compliance with established operational standards at every station.
Maintain accurate documentation and filing systems to ensure organizational efficiency and compliance with established standards.
Ensure adherence to Health, Safety, and Environmental (HSE) standards and operational protocols at all times.
Conduct a thorough examination of financial performance and operational efficiency to identify areas for improvement and strategic enhancements.
Prepare daily, weekly, and monthly station reports for thorough evaluation.
Examine revenue trends, assess cost patterns, and evaluate operational variances to identify key insights and opportunities for improvement.
Monitor cash flow transactions and detect any anomalies or discrepancies in financial activities.
Maintain precise documentation of financial and operational data.
Oversee the preparation and maintenance of precise reports and documentation, ensuring adherence to regulatory standards and organizational protocols. Manage the compilation and verification of data, guaranteeing accuracy and completeness in all records. Facilitate clear and consistent communication through well-organized documentation, supporting decision-making processes and operational efficiency.
Draft comprehensive audit reports that identify key findings, assess associated risks, and propose actionable recommendations for improvement.
Prepare and deliver audit reports to management in a timely manner.
Ensure accurate and comprehensive audit records and documentation are maintained for future reference and review purposes.
Ensure the implementation of corrective actions by following up on audit recommendations diligently.
Fraud Detection and Risk Management entails the proactive identification, assessment, and mitigation of potential fraudulent activities and operational risks across various business processes. This role requires a vigilant approach to monitoring transactions, analyzing patterns, and implementing robust controls to safeguard organizational assets. Key responsibilities include investigating suspicious behaviors, evaluating risk exposure, and developing strategies to minimize financial and reputational damage. Strong analytical skills, attention to detail, and proficiency in risk assessment tools are essential, along with the ability to collaborate with cross-functional teams to enhance fraud prevention measures.
Detect instances of potential fraud, financial discrepancies, and misstatements in financial records to ensure accuracy and compliance with regulatory standards.
Examine questionable transactions and operational anomalies to identify potential risks or irregularities.
Assist leadership in implementing measures to combat fraud and reduce associated risks effectively.
Requirements
Education: Applicants must possess a bachelor’s or master’s degree in a relevant field from an accredited institution. Preferred candidates will have a degree in computer science, engineering, or a closely related discipline. Additional certifications or specialized training in data analysis, project management, or industry-specific tools may enhance qualifications. Strong academic performance, demonstrated through relevant coursework or research projects, is highly desirable.
A Bachelor’s Degree or HND in Accounting or Finance is required.
With a proven track record in the field, candidates should possess relevant experience in the industry. At least three years of hands-on experience is preferred, though exceptional candidates with less experience may be considered. Proficiency in [specific skills or tools] is essential, and familiarity with [additional relevant skills or methodologies] is highly desirable. Exposure to [industry-specific standards or regulations] is a must, and the ability to adapt to evolving technologies and methodologies is crucial. Strong problem-solving skills and a commitment to continuous learning are fundamental requirements for success in this role.
10 to 15 years of hands-on experience in auditing, internal control frameworks, or financial compliance evaluations is required for this role.
Proficiency in oil and gas retail environments, such as filling stations, fast-moving consumer goods (FMCG) sectors, or multi-branch operational frameworks, presents a notable competitive edge.
Seeking a candidate who meets the specified geographical criteria, ensuring availability within the designated area. The ideal applicant must reside or be willing to relocate to the specified location to fulfill the role effectively. Compliance with this requirement is essential for consideration.
Candidate should either reside in IMO State or UGA, Anam bra, or be prepared to relocate to one of these locations.
Skills & Competencies: Demonstrated expertise in specialized areas relevant to the role, coupled with a strong aptitude for problem-solving and analytical thinking. Capability to adapt to evolving challenges and prioritize tasks effectively in a dynamic environment. Proficiency in utilizing relevant tools, technologies, and methodologies to achieve objectives efficiently. Exceptional communication skills, both written and verbal, to collaborate seamlessly with cross-functional teams and stakeholders. A commitment to continuous learning and professional development to stay current with industry trends and best practices. Ability to work both independently and collaboratively, demonstrating accountability and ownership in delivering high-quality results.
Demonstrates exceptional aptitude for analysis and inquiry, with a keen ability to dissect complex information and uncover key insights through thorough investigation.
Attention to meticulous detail and a commitment to precision are essential for this role.
Possesses comprehensive expertise in auditing principles and internal control frameworks, ensuring robust governance and compliance.
Possesses a solid grasp of cash management and inventory systems, ensuring efficient tracking and allocation of financial resources.
Proficient in analyzing financial and operational data to derive meaningful insights and support decision-making processes.
Accomplished in crafting comprehensive reports and maintaining meticulous documentation with precision and clarity. Adept at organizing and presenting detailed information in a structured and accessible manner.
Proficient in Microsoft Excel and foundational accounting software is required.
Integrity, discretion, and adherence to ethical standards are essential qualities for this position, requiring an unwavering commitment to professional conduct and the safeguarding of sensitive information.
Demonstrated capacity for autonomous work execution and a readiness to undertake extensive travel to various stations as required.
Proficient in fostering clear, effective communication and building strong interpersonal relationships.
Preferred Attributes:
Demonstrates a high level of accountability and maintains unwavering professionalism in all responsibilities and interactions.
Proven capability in identifying fraudulent activities and operational inefficiencies is required.
Maintains a balanced and impartial stance in upholding compliance standards, ensuring enforcement is both rigorous and equitable.
Proven capability to thrive in high-pressure environments while consistently delivering results within strict time constraints.
Capable of performing field audits and conducting unannounced inspections as required.
To initiate the application process, please follow the outlined submission method.
Qualified applicants are encouraged to submit their CVs to recruitment@coiscostancosoil.com.ng or coiscorecruitment@gmail.com, ensuring the subject line includes “Audit Officer Application.”
Qualifications
BA/BSc/HND
Experience Required
10 - 15 years
