Role Summary
The Audit Officer will oversee the assessment and enhancement of internal control frameworks, perform both scheduled and unplanned audits across all locations, validate financial and operational documentation, and enforce full adherence to company policies and regulatory requirements.
The successful candidate will demonstrate strong self-discipline, an analytical mindset, and a keen ability to detect risks, inefficiencies, and operational gaps in a dynamic retail setting.
Oversee and execute a range of critical duties, including managing daily operations, implementing strategic initiatives, and ensuring compliance with organizational policies. Collaborate with cross-functional teams to drive project completion, optimize workflows, and enhance overall efficiency. Monitor performance metrics, identify areas for improvement, and recommend data-driven solutions to achieve business objectives. Maintain strong communication with stakeholders to align goals, address concerns, and foster a productive work environment. Additionally, prepare and present reports to senior leadership, outlining progress, challenges, and actionable recommendations to support informed decision-making.
Internal Audit & Controls: Responsible for evaluating and enhancing the effectiveness of risk management, control, and governance processes across the organization. Develops and implements comprehensive audit plans to ensure compliance with regulatory requirements and internal policies. Conducts independent assessments of financial and operational activities to identify control deficiencies and recommend corrective actions. Collaborates with management to integrate robust internal controls and foster a culture of accountability and transparency. Ensures timely and accurate reporting of audit findings, risks, and recommendations to senior leadership and relevant stakeholders. Maintains up-to-date knowledge of industry best practices, regulatory changes, and emerging risks to strengthen the organization’s control environment.
Perform consistent internal audit assessments throughout all retail locations and head office functions.
Evaluate the design and implementation of internal control frameworks to confirm their adequacy and operational effectiveness.
Analyze systems and processes to pinpoint vulnerabilities, operational deficiencies, and potential risk exposure areas.
Propose enhancements to bolster financial and operational governance frameworks.
Conducting station audits represents a fundamental responsibility within this role, ensuring adherence to established protocols and operational standards.
Conduct scheduled as well as unannounced audits at fueling locations to ensure compliance with established standards.
Daily verification of sales, cash collections, POS transactions, and bank lodgements must be completed to ensure accuracy and compliance with financial protocols.
To ensure accuracy, compare fuel sales data against pump readings, tank dips, and stock records for reconciliation purposes.
Maintain accurate documentation of all station transactions and supporting records.
Examine discrepancies, shortages, and variances in sales or stock to identify root causes and implement corrective actions.
Conduct thorough audits to verify the accuracy and completeness of inventory records and asset registers, ensuring alignment with physical assets and organizational standards.
Monitor and oversee fuel inventory levels, including PMS, AGO, DPK, lubricants, and related products.
Perform physical inventory counts and verify discrepancies by comparing them with recorded data.
Confirm the operational status of all station assets, such as pumps, generators, meters, and other critical equipment.
Identify and document instances of asset losses, theft, or mismanagement, promptly notifying appropriate stakeholders to mitigate risks and ensure accountability.
Enforce compliance with regulatory requirements and organizational policies to ensure adherence to legal and ethical standards. Develop, implement, and monitor policies and procedures to mitigate risks and maintain operational integrity. Conduct regular audits and assessments to identify gaps and recommend corrective actions. Provide guidance and training to employees on compliance matters, fostering a culture of accountability and integrity. Collaborate with cross-functional teams to ensure policies are effectively communicated and consistently applied across the organization.
Guarantee adherence to all organizational policies, established procedures, and financial regulatory frameworks to maintain operational integrity and accountability.
Ensure strict compliance with established operational guidelines at every station.
Maintain accurate documentation and organized filing systems to ensure compliance and accessibility.
Ensure adherence to Health, Safety, and Environmental (HSE) standards as well as operational protocols at all times.
Conduct a thorough assessment of financial performance and operational efficiency, analyzing key metrics to identify trends, variances, and areas for enhancement. Evaluate budget adherence, cost structures, and resource allocation to ensure alignment with strategic objectives. Prepare detailed reports and presentations to communicate findings, recommendations, and actionable insights to stakeholders. Collaborate with cross-functional teams to implement process improvements and drive sustainable growth.
Analyze daily, weekly, and monthly station reports to extract key insights and trends.
Examine revenue trends, assess cost patterns, and evaluate operational variances to identify key insights and opportunities for improvement.
Monitor cash flow activities and detect any discrepancies or irregular patterns.
Deliver precise reporting of financial and operational information to maintain integrity and compliance.
Oversee the preparation, maintenance, and accuracy of reports and documentation. Ensure all records are current, complete, and compliant with organizational standards and regulatory requirements.
Craft comprehensive audit reports that document key findings, potential risks, and actionable recommendations.
Prepare and deliver audit reports to management in a timely manner to ensure transparency and facilitate informed decision-making.
Ensure accurate and comprehensive audit records and documentation are maintained for future reference and review purposes.
Ensure that audit recommendations are followed up on to verify the implementation of corrective actions.
Fraud Detection and Risk Management: This role involves identifying and mitigating fraudulent activities while assessing and managing risks to safeguard organizational assets and maintain compliance with regulatory standards. Responsibilities include developing and implementing advanced fraud detection strategies, analyzing transaction patterns, and leveraging data analytics to uncover anomalies. Additionally, the position requires monitoring emerging fraud trends, evaluating risk exposure, and recommending proactive measures to reduce potential threats. Strong analytical skills, proficiency in risk assessment methodologies, and familiarity with fraud detection tools are essential.
Proactively detect instances of fraudulent activity, financial discrepancies, and misstated financial information.
Examine transactions and operational activities that appear questionable or inconsistent for potential risks or anomalies.
Assist leadership in developing and implementing measures to prevent fraud and mitigate risks effectively.
Seeking an accomplished professional with a strong background in project management and a proven ability to lead cross-functional teams. Must possess exceptional organizational skills, meticulous attention to detail, and the capacity to manage multiple priorities in a fast-paced environment. Proficiency in industry-standard software and tools, along with excellent written and verbal communication abilities, is essential. A minimum of five years of relevant experience and a degree in a related field are required. Responsibilities include overseeing project timelines, coordinating team efforts, ensuring compliance with company policies, and delivering high-quality results within specified deadlines.
Education: Applicants must possess a Bachelor’s degree or higher in a relevant field, such as engineering, computer science, business administration, or a related discipline. Equivalent professional experience may be considered in lieu of formal education, provided it meets specific criteria outlined by the organization. Advanced degrees, certifications, or specialized training are advantageous and may enhance candidacy.
A bachelor’s degree or Higher National Diploma (HND) in Accounting or Finance is required.
Seeking a candidate with a proven track record of relevant experience in the specified field. The ideal applicant will have demonstrated expertise through hands-on work or prior professional engagements, ensuring they can effectively contribute from day one. Familiarity with industry best practices, tools, and methodologies is essential, along with the ability to adapt to evolving challenges and responsibilities.
A minimum of 10 to 15 years of professional experience in auditing, internal control, or financial inspection is required.
Proficiency in oil & gas retail environments, such as filling stations, or extensive experience in FMCG and multi-branch operations is highly advantageous.
Candidates must fulfill specific geographic criteria to be eligible for this role, ensuring their proximity or ability to relocate to the designated area facilitates seamless on-site engagement and operational alignment.
Candidates are required to either reside in IMO State or UGA, Anam bra, or express readiness to relocate to one of these locations.
Required qualifications and competencies include strong analytical abilities, proficiency in data interpretation, and the capacity to solve complex problems efficiently. Excellent written and verbal communication skills are essential for conveying technical information clearly to diverse audiences. Candidates must demonstrate meticulous attention to detail, a commitment to continuous learning, and the ability to work collaboratively in cross-functional teams. Prior experience in [industry/field, if applicable] is highly desirable, along with familiarity with [specific tools, software, or methodologies]. The ideal candidate will also exhibit leadership potential, adaptability in dynamic environments, and a proactive approach to process improvement.
Demonstrates exceptional proficiency in analytical reasoning and investigative techniques.
Highly detail-oriented with a strong commitment to precision and accuracy.
Possesses comprehensive expertise in auditing methodologies and the establishment of robust internal control systems.
Proficient in cash management and inventory systems, with a solid grasp of their operational principles and practical applications.
Proficient in analyzing financial and operational data to extract meaningful insights and drive informed decision-making.
Proficient in producing comprehensive reports and maintaining meticulous documentation is essential.
Demonstrates strong competency in utilizing Microsoft Excel and fundamental accounting software with precision and efficiency.
Upholding the highest standards of integrity, maintaining strict confidentiality, and demonstrating unwavering ethical discipline are essential qualities for this role.
Demonstrates the capacity to operate autonomously while managing extensive travel obligations to various station locations.
Effective communication and interpersonal abilities are essential for this role.
Preferred Attributes:
Demonstrates a high level of personal accountability and unwavering professionalism in all responsibilities.
Proficiency in identifying fraudulent activities and operational inefficiencies.
Maintains a balanced and equitable stance in enforcing compliance measures.
Adaptability in high-pressure environments and consistent attainment of established deadlines are essential competencies for this role.
Willingness to conduct field audits and surprise checks.
Interested applicants are required to submit their applications by accessing the designated application method, which will be clearly outlined in the job posting.
Interested candidates who meet the required qualifications are encouraged to submit their CVs to recruitment@coiscostancosoil.com.ng or coiscorecruitment@gmail.com, ensuring “Audit Officer Application” is clearly indicated in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
10 - 15 years
