ROLE SUMMARY
The Reconciliation Officer meticulously reviews and aligns purchase orders, invoices, delivery records, credit notes, and payments from supermarkets, distributors, and other trade partners. This position guarantees precise transaction recording, immediate resolution of discrepancies, and systematic monitoring of outstanding payments to uphold optimal cash flow and maintain accurate financial reporting.
Oversee and manage critical operational duties, ensuring alignment with organizational objectives and maintaining high standards of efficiency. Execute strategic initiatives to enhance productivity, streamline processes, and drive continuous improvement across key functional areas. Collaborate with cross-functional teams to implement best practices, foster innovation, and achieve measurable performance outcomes. Monitor progress through detailed reporting, data analysis, and performance metrics to identify trends, address gaps, and implement corrective actions where necessary. Serve as a primary liaison for stakeholders, facilitating clear communication and ensuring project milestones are met within established timelines and budgetary constraints. Lead training and development programs to enhance team competencies, promote a culture of accountability, and support professional growth. Ensure compliance with industry regulations, internal policies, and quality standards while mitigating risks and optimizing resource allocation.
Reconcile supermarket procurement documents, including purchase orders, invoices, delivery notes, and payment records, to ensure accuracy and consistency.
Ensure all customer deliveries are accurately invoiced and properly documented in the accounting records.
Reconcile incoming payments with outstanding invoices and customer accounts to ensure accurate financial records and timely resolution of discrepancies.
Conduct thorough examinations and correct any inconsistencies involving purchase orders, supplier invoices, shipment deliveries, customer deductions, product returns, and financial transactions.
Monitor all outstanding invoices and proactively contact supermarkets, distributors, and trade customers regarding overdue payments to ensure timely resolution.
Prepare and distribute customer account statements as needed.
Responsibilities include ensuring precise reconciliation schedules and maintaining thorough supporting documentation.
Escalate unresolved payment disputes and debts that have remained outstanding for extended periods to senior management for further review and resolution.
Compile and present weekly and monthly reconciliation reports as well as accounts receivable summaries to ensure accuracy and financial transparency.
REQUIREMENTS
A Bachelor of Science degree in Accounting, Banking and Finance, or Business Administration is required.
Applicants must be no older than 29 years of age.
Must possess a successfully completed National Youth Service Corps (NYC) program.
Seeking candidates with 1–2 years of hands-on experience in reconciliation, accounts receivable, finance, accounting, or a comparable professional setting.
Demonstrates a comprehensive grasp of purchase orders, invoices, statements of account, and payment reconciliation processes.
Demonstrated expertise in utilizing Microsoft Excel and Google Sheets is required.
Possesses exceptional analytical prowess, numerical aptitude, and a robust capacity for solving complex problems.
Maintains meticulous focus on precision and exactness in all tasks performed.
Proven expertise in maintaining meticulous records and producing comprehensive reports is essential.
Excellent interpersonal skills with a keen ability to maintain consistent and timely follow-up.
Demonstrated capability to oversee several client portfolios simultaneously while ensuring all reporting obligations are fulfilled within stipulated timeframes.
Qualifications
BA/BSc/HND
Experience Required
1 - 2 years
