The position involves overseeing daily operations to ensure seamless workflow efficiency, with a focus on maintaining productivity and fostering team collaboration. Key responsibilities include managing project timelines, delegating tasks effectively, and monitoring performance metrics to drive continuous improvement. The ideal candidate must possess strong leadership skills, a minimum of five years of relevant experience, and proficiency in [specific tools or software]. Additionally, the role requires excellent communication abilities, analytical thinking, and the capacity to adapt to evolving business needs. Meeting deadlines, resolving conflicts, and upholding company standards are essential duties of this position.
The Finance and Administrative Officer is tasked with overseeing all financial, administrative, and human resources operations integral to the project’s execution.
We are seeking an experienced professional to oversee a variety of key responsibilities, ensuring seamless operations and adherence to organizational standards. The role involves managing daily workflows, coordinating team efforts, and maintaining high levels of productivity while upholding quality benchmarks. Duties include conducting performance evaluations, implementing process improvements, and fostering a collaborative work environment. The ideal candidate must demonstrate strong leadership, exceptional organizational skills, and the ability to multitask effectively under pressure. Additionally, proficiency in industry-specific tools, exceptional communication, and a proactive approach to problem-solving are essential for success in this position.
The incumbent will report directly to the Country Administrator and work jointly with the Head of Base and other coordination personnel across various bases to ensure alignment and effective collaboration.
Ensures accurate accounting and administrative oversight for the project, strictly adhering to the terms outlined in the approved and signed grant agreement between COOP and the donor, as well as the donor’s established procedures.
To oversee cash management responsibilities, this role involves managing all cash transactions within the office and ensuring accurate daily entries within the COOP-Cooperazione Internationale accounting system (Deny).
Ensure the accurate administration of project funds and financial coordination, including cash management (both cash box and bank accounts), with a primary focus on monthly reconciliation processes—covering both physical counts and alignment with the Deny accounting software—all under the guidance of the Area Administrator.
Ensures accurate project accountancy and proper management of all accounting documentation. Responsibly organizes, files, and scans payment vouchers alongside their supporting records for secure archiving in the COOP cloud.
Administrative oversight will be conducted to ensure the proper management of the project, including contracts, procurement of goods and services, and tendering processes, in alignment with COOP and donor-established procedures.
Prepare documentation for payment processing and ensure all supporting materials comply with COOP and donor protocols, as well as country-specific legal requirements.
Compile and archive all payment vouchers along with their corresponding supporting documents into the COOP cloud by organizing, filing, and scanning them systematically.
Serves as the primary finance contact for project cash disbursements, verifying all supporting documentation before and after transactions while ensuring on-site oversight of payments and distributions.
Assist in organizing and preparing audit documentation for projects, as well as facilitating coordination efforts.
We process banking transactions such as transfer requests, withdrawals, and the issuance and receipt of letters and bank statements, in addition to performing bank reconciliations.
To maintain accurate inventory records, collaborate with the Logistics Department to update project inventory data, and support the execution of periodic physical inventory counts and stock verifications.
Taxes (WHT) must be remitted to the State.
Gather all HR documentation for newly onboarded employees and ensure the timely and seamless acquisition of monthly payslips along with any additional HR-related materials.
Maintain and update the database for all leave records pertaining to COOP national staff, ensuring accurate tracking and consistent management of the information.
Compile monthly attendance records for all staff members.
Assist the HR Officer or Manager in compiling and organizing staff timesheets for accurate record-keeping and payroll processing.
Provides support for additional projects and initiatives as assigned, ensuring alignment with organizational goals and timelines. Collaborates with cross-functional teams to gather requirements, develop solutions, and implement changes efficiently. Assists in monitoring progress, identifying potential risks, and proposing corrective actions to maintain project momentum. Participates in stakeholder meetings to present updates, address concerns, and solicit feedback for continuous improvement. Performs other duties as needed to contribute to the overall success of the team and company objectives.
This description is not exhaustive, and the employee may undertake additional related duties as needed, as directed by the Area Coordinator or Country Administrator.
The ideal candidate will possess a robust educational background and relevant professional qualifications, complemented by a diverse skill set aligned with the role’s technical and functional demands. Proficiency in specific areas such as [insert relevant skills, e.g., project management, data analysis, software development] is essential, along with strong analytical, problem-solving, and communication abilities. Prior training or certifications in [insert relevant fields, e.g., project management, IT infrastructure, healthcare administration] are highly advantageous, ensuring the candidate can effectively execute responsibilities and contribute to organizational objectives.
Minimum qualifications include a bachelor’s degree in a relevant field or an equivalent combination of education and professional experience. Candidates must possess at least two years of hands-on experience in a comparable role, with demonstrated proficiency in key industry tools and methodologies. Strong analytical and problem-solving skills are essential, along with the ability to collaborate effectively in a team-oriented environment. Excellent written and verbal communication abilities are required to articulate complex ideas clearly to diverse stakeholders. Familiarity with industry regulations and compliance standards is also necessary to ensure adherence to best practices and legal obligations.
A degree or postgraduate qualification in Accountancy, Social Sciences, Business Management, Business Administration, Public Administration, or a closely related field is required, along with prior involvement in humanitarian initiatives.
A Master’s degree in Accountancy, Finance, or Human Resources will be considered an additional asset.
Applicants must possess a valid NYC discharge certificate and demonstrate prior involvement in developmental and emergency projects, with a preference for experience within NGOs/NGOs or the financial sector.
Competencies and Skills:
Candidates should exhibit a strong command of analytical thinking, problem-solving, and strategic planning. Proficiency in advanced software tools and data analysis methodologies is essential. Excellent communication skills, both written and verbal, are required to convey complex information clearly. The ability to work collaboratively in interdisciplinary teams is highly valued. Additionally, candidates must demonstrate adaptability in dynamic environments and a commitment to continuous learning. Leadership capabilities and project management expertise are advantageous. A keen attention to detail and a results-driven mindset are expected to ensure accuracy and efficiency in all tasks.
Essential:
3–4 years of administrative experience in an NGO, an international NGO, or a financial institution.
Skilled in gathering, organizing, and preserving data through systematic collection and archiving methods.
Proficiency in cash handling, daily operational administration, logistics coordination, and procurement processes is required.
Proficient command of the English language is essential.
Demonstrated aptitude for planning and executing tasks efficiently, along with the skill to prepare meticulously structured reports that convey information clearly and concisely. Strong written and verbal communication capabilities, ensuring seamless interaction with stakeholders at all levels.
Demonstrates a strong capacity to efficiently organize and execute tasks while consistently adhering to established deadlines.
Demonstrates exceptional ability to convey information clearly and effectively, both verbally and in writing, fostering productive interactions with colleagues and stakeholders.
Demonstrates a steadfast dedication to responsibility and ownership of actions.
Proficient in utilizing computer systems with advanced skills in Microsoft Excel.
Proficient in both quantitative and qualitative analytical methodologies to derive meaningful insights from complex data sets.
Exceptional ability to connect with others, coupled with strong written and oral communication skills.
Cultural competency and a high degree of awareness and sensitivity to diverse backgrounds are essential.
Possesses a solid grasp of intricate emergency scenarios and crisis environments.
Proven expertise in leadership, collaborative teamwork, negotiation strategies, and fostering consensus among stakeholders.
Women are highly encouraged to submit their applications.
Individuals with disabilities are highly encouraged to submit their applications.
Preferred:
Fluent proficiency in English is required, along with a working knowledge of Hausa.
Able to relocate and travel frequently to remote regions with limited infrastructure and services.
Qualifications
BA/BSc/HND
Experience Required
3 - 4 years
