We are seeking a motivated individual to join our team in the role of [Job Title]. The successful candidate will be responsible for overseeing key initiatives, managing day-to-day operations, and collaborating with cross-functional teams to drive project success. This position requires a minimum of [X] years of relevant experience in [industry/field], along with proficiency in [specific skills/tools]. The ideal candidate will demonstrate strong leadership abilities, exceptional problem-solving skills, and a commitment to delivering high-quality results in a fast-paced environment. Responsibilities include developing strategic plans, monitoring performance metrics, and ensuring compliance with company policies and industry regulations.
The Finance and Administrative Officer is tasked with overseeing all financial, administrative, and human resources functions related to the project. This role encompasses the execution and management of key responsibilities in these areas to ensure operational efficiency and compliance.
The key duties and obligations encompassed by this role include overseeing and managing a diverse array of operational tasks designed to ensure seamless workflow efficiency. Responsibilities also involve collaborating with cross-functional teams to align on strategic objectives and foster a cohesive work environment. Additionally, the position requires meticulous attention to detail in monitoring performance metrics, identifying areas for improvement, and implementing corrective actions as needed. Candidates must demonstrate strong analytical skills, proficiency in relevant software tools, and the ability to prioritize competing demands while maintaining high standards of accuracy and productivity.
In direct supervision by the Country Administrator and working alongside the Head of Base and other coordination team members across various bases, the incumbent will:
Ensures accurate accountancy and administrative oversight for the project, strictly adhering to the terms outlined in the approved and signed grant agreement between COOP and the donor, as well as their established procedures.
To oversee cash management duties, this role entails overseeing all office cash transactions and ensuring accurate daily entries within the COOP-Cooperazione Internationale accounting system (Deny).
Ensure accurate project management and coordination of cash activities, including cash box and bank transactions, with a primary focus on conducting monthly reconciliations—both physical and through the accounting software Deny—under the guidance of the Area Administrator.
Ensures accurate project accounting and maintains all accounting documentation by systematically organizing, filing, and scanning payment vouchers along with their supporting materials for archival in the COOP cloud.
Administrative management responsibilities include ensuring the proper oversight of project-related administrative tasks such as contracts, procurement of goods and services, and tender processes, all in strict alignment with COOP’s protocols and donor requirements.
Prepare payment documentation and ensure all supporting materials align with COOP’s policies, donor requirements, and relevant local legal standards.
Organize, file, and scan all payment vouchers, along with their supporting documentation, for secure storage within the COOP cloud system.
Serving as the primary finance liaison, you will oversee the precise distribution of cash to projects, meticulously reviewing documentation both before and after disbursements to ensure accuracy and compliance. Additionally, you will attend distributions and payments to actively monitor transactions and confirm their proper execution.
Assist in the organization and preparation of audit materials for projects, ensuring all necessary documentation and coordination tasks are completed efficiently.
Handle bank runs encompassing transfer requests, withdrawals, and the issuance and receipt of letters and bank statements, as well as performing bank reconciliations.
To maintain accurate project inventory records in collaboration with the Logistics Department and support the execution of periodic physical inventory checks and stock assessments.
Withholding tax remittances must be made to the relevant state authorities in a timely manner.
Ensure the acquisition and organization of all HR documentation for newly onboarded staff and maintain seamless distribution of monthly payslips alongside any additional HR-related documents.
Maintain and update the database to accurately track the leave records of all COOP national staff.
Monthly, compile and maintain attendance records for all staff members.
Assist the HR Officer or Manager by compiling and organizing staff timesheets as required.
Conducts supplementary duties as assigned, ensuring alignment with organizational goals and operational needs. Supports cross-functional teams by providing specialized assistance, facilitating seamless project execution, and addressing ad hoc requests promptly. Maintains compliance with established protocols while contributing to process improvements and efficiency enhancements. May involve collaboration with stakeholders to resolve challenges, optimize workflows, or implement strategic initiatives.
This role description is not exhaustive, and the incumbent may also undertake additional duties as necessary and as directed by the Area Coordinator or Country Administrator.
The ideal candidate will possess a strong educational background, relevant professional training, and a comprehensive set of key competencies and specialized skills. Essential qualifications include a degree in a related field, completion of industry-specific training programs, and demonstrated proficiency in critical areas such as technical expertise, problem-solving, and effective communication. Additionally, the candidate should exhibit strong interpersonal abilities, adaptability to evolving challenges, and a commitment to continuous professional development.
Minimum qualifications include a bachelor’s degree in a relevant field or equivalent professional experience, along with at least five years of hands-on experience in a similar role. Candidates must demonstrate proficiency in industry-standard software and tools, as well as strong analytical and problem-solving abilities. Excellent written and verbal communication skills are essential, along with the capacity to work both independently and collaboratively in a fast-paced environment. A proven track record of meeting deadlines and delivering high-quality results is required. Additionally, prior leadership or project management experience is preferred.
A degree or postgraduate qualification in Accountancy, Social Sciences, Business Management, Business Administration, Public Administration, or a closely related field is required, along with demonstrated experience in humanitarian initiatives.
A master’s degree in Accountancy, Finance, or Human Resources would provide a significant advantage.
Applicants must possess a NYC discharge certificate and demonstrate prior experience in developmental and emergency projects, prioritizing roles within NGOs, NGOs, or the financial sector.
Demonstrated proficiency in a range of essential competencies and specialized skills required for the role. Strong analytical abilities, meticulous attention to detail, and exceptional problem-solving capabilities are mandatory. Excellent communication skills, both written and verbal, are needed to convey complex information effectively. Teamwork and collaboration are vital, as the position frequently involves working with cross-functional teams. Proficiency in relevant software and tools, as well as the capacity to adapt to evolving technologies, is essential. Additionally, a commitment to continuous learning and professional development is expected.
Essential:
Seeking candidates with three to four years of administrative experience, ideally gained within an NGO, an international NGO, or a financial institution.
Proven expertise in gathering, organizing, and preserving data through systematic collection, consolidation, and archival processes.
Demonstrates strong proficiency in cash management, daily administrative duties, logistics, and procurement processes.
Proficient command of the English language is required.
Demonstrates strong skills in planning and prioritizing tasks, producing well-structured and articulate reports, and conveying information clearly through both written and oral communication channels.
Demonstrated expertise in task prioritization and deadline adherence is essential.
Proven ability to convey ideas clearly, adapt messaging to diverse audiences, and foster meaningful professional relationships through both verbal and written interactions.
Demonstrates unwavering dedication to upholding accountability standards in all professional endeavors.
Proven expertise in utilizing computer systems with advanced proficiency in Microsoft Excel is required.
Demonstrates exceptional proficiency in both qualitative and quantitative analytical methods.
Demonstrates exceptional interpersonal abilities and strong proficiency in both written and verbal communication.
Demonstrates a deep understanding of and respect for diverse cultural backgrounds and perspectives.
Possesses a solid grasp of intricate emergency situations and crisis environments.
Proven expertise in leadership, collaborative teamwork, negotiation strategies, and consensus-building techniques.
Women are particularly encouraged to submit their applications.
Candidates with disabilities are particularly encouraged to submit their applications.
Preferred:
Fluent proficiency in English is essential, complemented by a functional grasp of Hausa.
Capable of relocating and traveling frequently to remote locations with restricted access to essential services.
Qualifications
BA/BSc/HND
Experience Required
3 - 4 years
