The monthly salary for this position is set at 150,000.
Job Summary
We are in search of a highly capable, detail-oriented, and forward-thinking Executive Administrative & Communications Officer to deliver comprehensive administrative support, oversee office operations, and strengthen the company’s digital presence through strategic content creation and active social media engagement.
Key duties involve overseeing project execution to ensure timely delivery while maintaining high standards of quality, coordinating cross-functional teams to align on objectives, and managing stakeholder communications to provide updates and address concerns. Additionally, the role requires analyzing performance data to identify trends, implementing process improvements to enhance efficiency, and ensuring compliance with company policies and industry regulations. Strong leadership skills are essential to motivate teams, allocate resources effectively, and foster a collaborative work environment that drives innovation and productivity.
Professionally handle incoming calls, emails, and inquiries with a focus on courteous and efficient communication.
Responsible for managing executive calendars, arranging meetings, and organizing appointments to ensure efficient scheduling and workflow.
Draft correspondence, reports, and other written materials while ensuring all records and documentation remain precise and up-to-date.
Act as the primary liaison for clients and stakeholders, addressing their initial inquiries and facilitating communication.
Monitor inventory levels of essential office materials and liaise with suppliers to ensure timely replenishment and availability.
Offer comprehensive administrative assistance in support of multiple company projects and operational activities.
Develop compelling and captivating content tailored for the organization’s social media channels to enhance audience engagement and brand visibility.
Contribute to the creation of video content and promotional initiatives, with a requirement that candidates possess a degree of comfort in front of the camera.
Oversee social media platforms to enhance the company’s digital footprint and strengthen brand recognition.
Responsibilities include documenting and disseminating company activities, events, projects, and updates on various digital channels to ensure effective communication and engagement with stakeholders.
Perform additional tasks and responsibilities as delegated by leadership as needed.
The ideal candidate must possess a minimum of five years of experience in a relevant field, coupled with a proven track record of leadership in managing teams or projects. Proficiency in industry-specific software and tools, as well as strong analytical and problem-solving skills, is essential. Additionally, the role demands excellent communication abilities to interact effectively with stakeholders at all levels. A bachelor’s degree in a related discipline is required, and advanced certifications or specialized training are highly desirable. The candidate should demonstrate adaptability in fast-paced environments and a commitment to continuous professional development.
A relevant Bachelor’s degree or Higher National Diploma (HND) is required for this position.
Seeking candidates with at least one to two years of relevant administrative experience or equivalent background.
Proficient in both verbal articulation and written expression, with a strong command of language.
A strong command of Microsoft Office Suite and Google Workspace is essential.
Proficient in managing social media platforms and crafting engaging content tailored to diverse audiences.
Demonstrated skill in effectively managing multiple tasks simultaneously while maintaining a high degree of organization and efficiency.
Must consistently uphold strict confidentiality and demonstrate sound discretion in all professional interactions and decision-making processes.
Proven ability to work independently with minimal oversight, demonstrating strong self-motivation and proactive initiative in all responsibilities.
Maintaining a polished demeanor and projecting self-assurance are essential when engaging with clients and stakeholders.
Residing in or near Onion, Leak, Victoria Island, Kofi, and surrounding areas is advantageous for applicants.
Core Skills:
Strong analytical skills to interpret data and evaluate outcomes.
Excellent communication abilities to convey complex information clearly and concisely.
Proven problem-solving expertise to identify issues and implement effective solutions.
Ability to work collaboratively in team environments while managing individual tasks efficiently.
Proficiency in relevant software and tools to enhance productivity and accuracy.
Adaptability to changing priorities and willingness to learn new skills as needed.
Strong organizational skills to prioritize workload and meet deadlines consistently.
Administrative support professionals provide essential organizational and operational assistance, ensuring smooth workflows and efficient office management. They handle a variety of tasks, including scheduling appointments, managing correspondence, and maintaining records with precision. Proficiency in office software, such as Microsoft Office Suite, along with strong communication and multitasking abilities, is required. Additionally, they may coordinate meetings, prepare reports, and serve as a liaison between departments or clients. Attention to detail, time management, and adaptability to changing priorities are critical for success in this role.
Establish and nurture strong client relationships through clear, professional communication across all channels, ensuring alignment with organizational objectives and fostering long-term partnerships. Develop and implement tailored communication strategies to address client needs, resolve inquiries promptly, and deliver exceptional service. Demonstrate strong interpersonal skills to build rapport, mediate conflicts, and maintain high levels of client satisfaction. Collaborate with cross-functional teams to streamline processes and enhance service delivery, while consistently representing the organization with integrity and professionalism.
We seek a skilled professional to develop engaging and high-quality content across various platforms, including social media, blogs, and marketing materials. The ideal candidate will possess strong writing abilities, creativity, and a deep understanding of audience engagement strategies. Responsibilities include researching topics, crafting compelling narratives, and optimizing content for SEO to enhance visibility. Proficiency in content management systems, basic graphic design skills, and familiarity with analytics tools are required. Additionally, the ability to meet deadlines, work collaboratively in a team environment, and adapt to evolving trends is essential. Prior experience in content creation, marketing, or a related field is preferred.
Handle the strategic oversight and day-to-day administration of all social media platforms, ensuring consistent brand voice, engaging content creation, and timely audience interaction. Develop and implement comprehensive social media strategies aligned with broader marketing objectives, including content calendars, campaign planning, and performance tracking. Monitor key metrics, analyze engagement data, and adjust tactics to optimize reach, conversion rates, and overall impact. Collaborate with cross-functional teams—such as marketing, design, and PR—to produce cohesive, high-quality content that resonates with target audiences. Stay current with industry trends, algorithm updates, and emerging platforms to maintain a competitive edge while adhering to brand guidelines and compliance standards. Requires proficiency in social media tools (e.g., Hootsuite, Sprout Social), analytics platforms, and basic graphic design software. Exceptional writing skills, creativity, and a results-driven mindset are essential, along with the ability to multitask in a fast-paced environment.
Maintains a keen ability to prioritize tasks efficiently and meet deadlines consistently, ensuring all responsibilities are handled in a timely manner while optimizing productivity and minimizing delays.
The role involves maintaining efficient organizational systems and meticulous record-keeping to ensure accuracy and accessibility of information. Responsibilities include managing documentation, updating databases, and ensuring compliance with established protocols. Strong attention to detail and proficiency in organizational tools are essential for success in this position.
Professionalism & Confidentiality
Qualifications
BA/BSc/HND , NCE , OND
Experience Required
1 - 2 years
