Job Summary:
We are in search of a meticulously organized, forward-thinking, and technically proficient Technical Assistant to the Managing Director for a premier Architectural Design Firm. The successful applicant will deliver high-level strategic, administrative, and technical assistance to the Managing Director while collaborating with project teams across multiple functions. This position is tailored for an individual with demonstrated leadership capabilities, capable of serving as an authoritative representative for the MD, streamlining operations, and progressively assuming expanded management duties as needed.
Key Accountabilities: Overseeing the execution of core duties to ensure organizational objectives are met, including but not limited to [insert specific responsibilities], analyzing operational performance, and fostering collaboration across departments to enhance efficiency. Additionally, the role entails monitoring progress toward strategic goals, identifying areas for improvement, and implementing data-driven solutions to optimize workflows. The position requires strong leadership skills to guide teams, delegate tasks effectively, and maintain accountability for deliverables while adhering to established policies and industry standards.
Deliver comprehensive technical and administrative assistance directly to the Managing Director.
Oversee and track the progress of current architectural, engineering, and construction projects to ensure timely and effective completion.
Prepare comprehensive reports, minutes, and action plans while representing the Managing Director in key meetings, ensuring accurate documentation and alignment with strategic objectives.
Perform necessary research, undertake feasibility studies, and execute detailed technical analysis as needed.
Provide support in the development of project plans, the establishment of schedules, the maintenance of documentation, and the monitoring of quality standards.
Engage and collaborate with clients, consultants, contractors, and regulatory authorities to ensure seamless communication and project alignment.
Craft compelling presentations, proposals, technical reports, and business correspondence to effectively communicate complex information.
Evaluate project progress continuously and verify that all milestones are achieved within the specified timeframes.
Assist the leadership team in making informed operational and strategic decisions to drive organizational success.
When assigned, serve as the authorized representative of the Managing Director and deliver strategic leadership guidance to project teams.
Drive strategic business development efforts, enhance operational processes, and support initiatives focused on organizational expansion and growth.
Requirements:
A relevant academic qualification in Architecture, Engineering, Quantity Surveying, Building Technology, Project Management, Accounting, or a closely related field is required.
Professional experience of at least three to five years in a relevant field is required.
Demonstrates a comprehensive grasp of project management principles and business operational frameworks.
Proven expertise in crafting detailed reports, delivering clear and concise communication, and executing compelling presentations.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Proficiency in AutoCAD, Refit, or alternative design/project management software is essential.
Demonstrates exceptional proficiency in data analysis, meticulous organizational skills, and innovative problem-solving techniques.
Demonstrates strong self-sufficiency, upholds the highest standards of discretion, and effectively balances competing priorities.
Proven leadership capability coupled with the ability to progressively take on expanded roles and responsibilities.
Interested and suitably qualified applicants are invited to submit their CVs to hireme@swiftconsulting.com.ng, clearly stating the position title in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
