We are seeking a highly motivated individual to fill the position with [Job Title], responsible for [key responsibilities]. The ideal candidate will possess [required qualifications], along with [additional skills or experience]. This role requires the ability to [specific competency], and candidates must demonstrate proficiency in [relevant tools or systems]. Additionally, the successful applicant will be expected to [key task or responsibility], while collaborating closely with [teams or departments]. Strong analytical and problem-solving skills are essential, and the ability to [specific action] will be highly valued.
The Warehouse Facility Manager serves as the primary steward of Sun King’s warehouse physical infrastructure, guaranteeing operational preparedness, adherence to safety protocols, lease compliance, robust security measures, diligent asset oversight, and sustainable facility practices.
The incumbent is responsible for maintaining the warehouse in full compliance with all operational, regulatory, and organizational requirements, thereby facilitating uninterrupted daily activities for the warehouse team in both physical and environmental aspects.
What you would be expected to do
Facility Operations camp; Vendor Management: Oversee all aspects of facility operations, including maintenance, safety compliance, and vendor coordination to ensure seamless service delivery and optimal facility performance. Manage relationships with external vendors, negotiate contracts, and monitor performance to uphold service level agreements while controlling costs. Implement and maintain facility policies, procedures, and protocols to align with organizational standards and regulatory requirements. Additionally, supervise facility staff, allocate resources efficiently, and address operational challenges to enhance productivity and sustainability.
The position requires the supervision of the warehouse facility’s daily operations, with responsibility for ensuring all systems—including utilities, security, maintenance, HVAC, racking, and mechanical systems—remain fully operational. Any service disruptions must be identified and addressed promptly to minimize operational delays.
Collaborate with pre-approved service providers to ensure the continuous upkeep of all utility systems, including electricity, water, and internet, while overseeing vendor adherence to service level agreements and promptly addressing any deficiencies.
Perform and record routine facility inspection walkthroughs to detect defects, safety hazards, and maintenance requirements, promptly implementing corrective measures to prevent disruptions to warehouse activities.
Maintain an up-to-date facility maintenance log that meticulously documents all completed, pending, and planned maintenance activities. Ensure this log is updated in real time and reviewed collaboratively with the Warehouse Supervisor on a monthly basis.
Serve as the main internal liaison for any facility-related concerns reported by warehouse personnel, addressing or escalating issues promptly within established timeframes.
Lease Compliance, Legal, and Risk Management: Ensuring adherence to contractual obligations, mitigating legal exposure, and identifying potential risks associated with lease agreements are core responsibilities. This role involves collaborating with legal counsel to interpret lease terms, conducting thorough risk assessments, and implementing strategies to minimize liabilities. Additionally, the position requires maintaining up-to-date records of lease documentation, monitoring compliance with regulatory requirements, and addressing any breaches or disputes promptly. Strong analytical skills, attention to detail, and a proactive approach to risk mitigation are essential for success in this role.
Ensure complete adherence to all warehouse lease terms, such as timely rent and service charge payments, maintenance responsibilities, permitted use requirements, and necessary approvals for any fit-outs or modifications.
Act as the main point of contact with landlords and applicable regulatory bodies regarding all lease-related issues, while overseeing and coordinating schedules for fit-outs, inspections, and lease renewals.
Develop and execute risk mitigation strategies in collaboration with relevant teams to ensure facility safety, security, enforce lease compliance, and protect organizational assets.
Perform regular safety evaluations and uphold adherence to fire safety, occupational health, and emergency protocol standards within the warehouse environment.
Responsible for managing insurance policies covering facility, stock, and equipment to guarantee comprehensive and up-to-date protection at all times; monitor renewal deadlines and collaborate with the Finance department to ensure timely policy administration.
HSE Compliance & Safety Standards: Ensuring adherence to health, safety, and environmental regulations, mitigating risks, and implementing robust safety protocols to maintain a secure workplace. Responsibilities include conducting regular inspections, identifying hazards, and enforcing compliance with industry standards and legal requirements. Candidates must possess a strong understanding of HSE frameworks, risk assessment methodologies, and incident prevention strategies. Proficiency in developing safety policies, training programs, and emergency response plans is essential. Experience in incident investigation, regulatory reporting, and continuous improvement initiatives is highly valued.
Act as the principal HSE representative for the warehouse facility, upholding Sun King’s HSE standards, local regulatory mandates, and fire safety protocols consistently.
Conduct scheduled Health, Safety, and Environment (HSE) audits, fire drills, and safety inspections, documenting all findings and outcomes. Implement corrective and preventive measures as required, ensuring full resolution of identified actions through systematic follow-up and closure.
Ensure that all warehouse personnel are equipped with suitable and operational personal protective equipment (PPE) at all times. Proactively monitor PPE inventory levels and oversee timely replenishment to prevent shortages and maintain compliance with safety standards.
Notify the Warehouse Lead immediately of any safety incidents, near-misses, or equipment malfunctions that occur.
Ensure all facility-related Health, Safety, and Environment (HSE) documents, permits, and compliance certificates are meticulously maintained and readily accessible for audits, adhering to organizational standards at all times.
Overseeing security protocols and managing access permissions constitutes a core responsibility, ensuring that all systems and data remain safeguarded against unauthorized entry or potential threats. This role necessitates rigorous evaluation of access requests, implementation of multi-layered security measures, and continuous monitoring to uphold compliance with organizational and regulatory standards. Candidates must demonstrate proficiency in access control systems, risk assessment methodologies, and incident response strategies, alongside a keen understanding of cybersecurity best practices and emerging threats.
Responsible for managing the comprehensive physical security framework of the warehouse facility, encompassing access control systems, CCTV monitoring, perimeter inspections, and visitor management protocols.
Perform regular security inspections of the facility and maintain detailed records of findings; promptly escalate any security issues, breaches, or suspicious behavior to the Warehouse Supervisor on the same day.
Oversee access authorization for every warehouse staff member, contractors, and visitors, ensuring compliance with Sun King’s established security standard operating procedures.
Collaborate with the security service provider to guarantee the proper allocation of guards, adherence to patrol schedules, and effective execution of incident response protocols.
Responsible for overseeing and maintaining the organization’s asset and supplies inventory, ensuring accurate tracking, efficient utilization, and timely replenishment to meet operational demands.
Oversee the continuous updating of a comprehensive inventory of all warehouse assets—such as racking systems, forklifts, pallet trucks, scanners, furniture, machinery, and tools—while documenting their condition, maintenance records, and scheduled service intervals.
Establish and maintain tracking systems for all facility assets, performing regular audits to verify asset and supply records, confirm appropriate usage, and ensure proper custody.
Coordinate all scheduled and preventive maintenance activities for warehouse equipment to guarantee its safe, certified, and fully operational status prior to authorizing any use.
Oversee the procurement and inventory of facility-related materials, guaranteeing that essential supplies remain consistently accessible. Anticipate and address replenishment requirements in advance to prevent any potential stock outs, thereby maintaining seamless operational continuity.
Cost optimization, reporting, and sustainability initiatives are integral components of this role, requiring a strategic approach to financial management, data analysis, and environmental responsibility. The position demands proficiency in identifying cost-saving opportunities while ensuring accurate and timely financial reporting. Additionally, the role involves driving sustainability goals by implementing eco-friendly practices and tracking progress toward corporate environmental objectives. Candidates must possess strong analytical skills, attention to detail, and the ability to collaborate across departments to achieve both financial efficiency and sustainability targets.
Oversee the facility operations budget by monitoring all expenditures—including rent, service charges, utilities, maintenance, and supplies—against allocated budget lines; proactively seek and execute cost-saving initiatives while upholding service quality and safety standards.
Maintain precise documentation of all facility-related expenditures, ensuring records remain up-to-date at all times. Additionally, generate and deliver comprehensive monthly reports to the Warehouse Lead, covering facility performance metrics, cost evaluations, space utilization assessments, and operational efficiency analyses.
Responsibilities include soliciting and assessing quotations for maintenance and repair projects to ensure cost-effective solutions while maintaining quality standards.
Drive the adoption and execution of sustainable facility management strategies—such as conserving energy, minimizing waste, and ensuring proper disposal—while fully aligning with Sun King’s sustainability mission.
Lead efforts to enhance workplace conditions by improving safety protocols, maintaining cleanliness, ensuring organizational efficiency, and fostering a more conducive work environment for warehouse staff.
You may qualify as an ideal candidate if you possess a comprehensive understanding of the specified role’s core competencies, coupled with a proven track record of delivering measurable results in similar positions. Demonstrated expertise in key areas such as [specific skill or responsibility], along with the ability to [another key skill or responsibility], would significantly strengthen your application. Additionally, familiarity with [relevant tool, software, or industry standard] and proficiency in [another technical or soft skill] are highly desirable. Strong problem-solving capabilities, exceptional communication skills, and a commitment to continuous professional development are also essential traits for success in this role.
Holders of an HND or a B.Sc. degree in Supply Chain Management—or a closely related discipline—are required.
With a minimum of three years of direct warehouse management experience within the solar sector, fast-moving consumer goods (FMCG), or an equivalent industry, the ideal candidate will bring proven operational expertise.
Demonstrates a strong command of warehouse management systems and operational workflows.
Demonstrates strong expertise in inventory management, staff coordination, and product oversight.
Skilled in utilizing Microsoft Office applications, including Word, Excel, and PowerPoint, with a strong command of their functionalities to enhance productivity and efficiency in daily tasks.
Effective verbal and written communication abilities are essential.
Proven ability to manage teams effectively, maintain strong organizational capabilities, handle multiple tasks simultaneously, and resolve complex problems with efficiency.
Proficiency in utilizing ERP systems will be considered advantageous.
go to method of application
Please utilize the provided links to submit your application through the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
3 years
