Job Summary
The Warehouse Manager oversees all inventory and warehouse operations, maintaining precise inventory records while adhering to internal control policies. Additionally, the role involves managing warehouse staff effectively to ensure smooth and compliant operations.
This position encompasses the creation and implementation of inventory control strategies, the management of stock reconciliation processes, the preparation of detailed inventory reports, and the delivery of data-driven insights to enhance financial and operational decision-making.
Oversee and execute core responsibilities integral to the role, ensuring alignment with organizational objectives and operational standards. Develop and implement strategies to enhance efficiency, productivity, and performance across assigned functions. Collaborate with cross-functional teams to facilitate seamless communication, coordination, and execution of projects. Monitor progress, analyze outcomes, and provide data-driven insights to optimize processes and decision-making. Ensure compliance with relevant policies, regulations, and industry best practices while maintaining high standards of accountability and professionalism. Foster a culture of continuous improvement through mentorship, feedback, and professional development initiatives.
Inventory management and financial record accuracy are critical responsibilities in this role, ensuring precise tracking of stock levels and meticulous maintenance of financial records to uphold operational integrity and compliance with accounting standards.
Responsible for managing all inbound logistics, inventory storage, order picking, packaging, shipment dispatch, and return processing in accordance with established company policies and internal control guidelines.
Implement and uphold FEFO (First-Expired, First-Out) and FIFO (First-In, First-Out) inventory methodologies while conducting regular cycle counts to maintain precise inventory valuation accuracy.
Oversee regular weekly, monthly, and unannounced physical inventory counts to guarantee prompt and precise reporting of stock levels.
Oversee daily cycle count reconciliations and conduct comprehensive stock takes, including thorough variance investigations, and promptly report any discrepancies to the operations manager.
Documentation and transaction processing tasks involve maintaining accurate records, ensuring compliance with established protocols, and facilitating seamless financial or operational transactions. This role requires meticulous attention to detail, adherence to regulatory standards, and proficiency in relevant software systems to track, verify, and archive essential data efficiently. Responsibilities include verifying transaction accuracy, updating documentation promptly, and collaborating with stakeholders to resolve discrepancies while upholding data integrity and confidentiality.
Oversee the creation of Goods Received Notes (GRNs), document any discrepancies, and implement inventory adjustments in strict accordance with the established approval workflow.
Maintain all required logs, including access, goods receipt, dispatch, maintenance, and cycle count records, to ensure comprehensive audit trail documentation.
Maintain thorough documentation of inventory items that are damaged, expired, or slow-moving to facilitate accurate financial provisioning.
We are seeking a professional to enhance and oversee internal controls and streamline processes to ensure operational efficiency and compliance with regulatory standards. The role involves identifying areas for improvement, implementing robust control mechanisms, and fostering a culture of continuous enhancement. Responsibilities include evaluating existing processes, developing actionable strategies to mitigate risks, and ensuring alignment with organizational objectives. The ideal candidate will possess strong analytical skills, attention to detail, and experience in process optimization and internal audit frameworks.
Oversee and enhance warehouse operations and systems with the objective of elevating inventory precision and optimizing overall productivity.
Maintain the precision of inventory records within the ERP system while identifying opportunities for process enhancements.
Uphold unwavering integrity and perform effectively under tight deadlines, particularly during critical periods such as month-end and year-end stock counts.
Collaborate with operations, sales, accounting, and other departments to ensure seamless alignment, thereby supporting the company in meeting its financial objectives.
Key Competencies
Proficient oral and written communication skills are essential, with the ability to articulate inventory control principles in a clear and concise manner to finance and operations teams within a Nigerian business environment.
Proven ability to analyze complex information and resolve challenges effectively, combined with meticulous attention to detail.
Detail-oriented and highly organized professional capable of effectively managing concurrent tasks and meeting critical deadlines, such as month-end stock takes and reporting cycles.
Demonstrates sound judgment in making critical decisions related to inventory adjustments, write-offs, and process modifications.
Seeking a candidate with a robust background in [specific field or industry], preferably holding a [relevant degree or certification]. The ideal applicant will demonstrate at least [X] years of hands-on experience in [key responsibilities or skills], along with a proven track record of [specific achievements or competencies]. Strong proficiency in [technical or soft skills] is required, as are excellent communication and problem-solving abilities. Familiarity with [tools, software, or methodologies] is highly desirable. Additionally, the role demands meticulous attention to detail, adaptability in dynamic environments, and a commitment to continuous professional development.
A bachelor’s degree in Logistics, Supply Chain Management, Accounting, Business Administration, or a related discipline from a reputable Nigerian or international university is required.
Professional certification in supply chain or inventory management is an essential requirement, with credentials such as:
A minimum of three to five years of progressive experience in warehouse or inventory management roles, including at least two years in a managerial position within Nigeria, is required.
Highly desirable candidates will possess prior experience in luxury retail or warehousing for high-value goods, particularly within the cosmetics sector.
Accomplished expertise in overseeing inventory control operations, conducting cycle counts, and performing stock reconciliation procedures.
Advanced proficiency in Microsoft Excel, including expertise in pivot tables, Lookups, and inventory analysis, is a mandatory requirement for this role.
Proficiency in Nigerian regulatory frameworks governing warehousing operations, including compliance with FIRS tax regulations, NAFDAC standards for cosmetics and perfumes, and customs documentation protocols for imported luxury goods, is essential.
Proficiency in Nigerian tax regulations pertaining to inventory write-offs, value-added tax (VAT) on stock, and statutory audit obligations is required.
Maintains a high level of integrity and excels in high-pressure environments.
Interested and eligible applicants are encouraged to submit their current curriculum vitae to hrm@givanascosmetics.com, ensuring the email subject line includes “Warehouse Manager.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
