Job Summary
The Warehouse Manager oversees all aspects of inventory and warehouse operations, maintaining precise inventory records, adhering to internal control policies, and leading warehouse staff efficiently.
This position encompasses the design and implementation of inventory control strategies, the management of stock reconciliation processes, the compilation of detailed inventory reports, and the delivery of data-driven insights to enhance financial and operational decision-making.
Oversee and execute a comprehensive range of duties central to the role, including managing daily operations, coordinating team efforts, and ensuring alignment with organizational objectives. Develop and implement strategic initiatives to enhance efficiency and productivity, while fostering a collaborative work environment. Monitor performance metrics and provide actionable insights to drive continuous improvement. Serve as a primary liaison between departments, facilitating seamless communication and resolving cross-functional challenges. Maintain compliance with industry regulations and internal policies, ensuring adherence to best practices. Additionally, mentor and support team members through professional development opportunities and constructive feedback.
Overseeing the precision and integrity of financial records alongside meticulous inventory management constitutes a core responsibility, ensuring that all data remains accurate, up-to-date, and compliant with established accounting standards. This role demands a keen attention to detail to identify discrepancies, reconcile accounts, and maintain alignment between physical stock levels and system records, thereby supporting informed decision-making and operational efficiency. Proficiency in inventory tracking software, financial reporting tools, and analytical techniques is essential to mitigate risks, optimize stock levels, and uphold fiscal transparency across all transactions.
Responsible for managing and directing all inbound logistics, inventory storage, order picking, packaging, shipment dispatch, and return processing in strict accordance with established corporate policies and internal control guidelines.
Enforce the implementation of FEFO (First-Expired-First-Out) and FIFO (First-In-First-Out) methodologies, alongside conducting cycle counts, to uphold the precision of inventory valuation.
Oversee regular weekly, monthly, and unannounced physical inventory counts to maintain precision and ensure prompt reporting of stock balances.
Responsibilities include overseeing daily cycle count reconciliations and conducting comprehensive stock takes, followed by thorough variance investigations to identify discrepancies, which must then be promptly reported to the operations manager.
Handle documentation and process transactions with precision, ensuring accuracy and completeness in all records maintained.
Oversee the preparation and processing of Goods Received Notes (GRNs), ensuring discrepancies are promptly reported, and inventory adjustments are made in accordance with the established approval hierarchy.
To ensure compliance with audit requirements, oversee the accurate and up-to-date maintenance of all essential logs, including access, goods receipt, dispatch, maintenance, and cycle count records.
Maintain accurate records of any damaged, expired, or slow-moving inventory to facilitate financial provisioning.
Conduct comprehensive evaluations of internal controls and streamline operational processes to enhance efficiency, accuracy, and compliance.
Oversee and enhance warehouse operations and infrastructure to boost inventory precision and streamline overall productivity.
Maintain the precision of inventory records within the ERP system while identifying opportunities for process enhancements.
Maintain unwavering integrity and perform effectively under pressure, particularly during month-end and year-end stock counts.
Collaborate with operations, sales, accounting, and other departments to drive the company’s financial goals through efficient coordination and alignment of efforts.
Key Qualifications and Skills
Proven expertise in strategic planning, problem-solving, and analytical thinking is essential. Demonstrates exceptional leadership capabilities, with a strong focus on team collaboration and effective communication. Proficiency in industry-specific software and tools, along with a commitment to continuous professional development, is required. Strong organizational and time-management skills are crucial for meeting project deadlines and achieving organizational goals.
Capable of articulating inventory control principles with clarity and precision to finance and operations teams within a Nigerian business environment, demonstrating strong written and verbal communication skills.
Analytical strength and adept problem-solving abilities, coupled with meticulous attention to detail, are essential for this role.
Detail-oriented professionals with exceptional organizational skills are essential for this role, as they must adeptly handle a variety of tasks and meet critical deadlines, including month-end stock takes and reporting cycles.
Demonstrates exceptional judgment in making critical decisions related to inventory modifications, write-offs, and process enhancements.
Seeking a candidate with a Bachelor’s degree in a relevant field and at least three years of hands-on experience in a comparable role. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving abilities. Excellent communication skills, both written and verbal, are required to collaborate effectively with cross-functional teams. The ideal applicant will demonstrate adaptability, attention to detail, and a commitment to continuous learning and professional growth.
A recognized Nigerian or international university must confer a bachelor’s degree in Logistics, Supply Chain Management, Accounting, Business Administration, or an equivalent discipline.
Professional certification in supply chain management or inventory management is a mandatory prerequisite for this role. Acceptable certifications include, but are not limited to, credentials such as:
A minimum of three to five years of progressive experience in warehouse or inventory management is required, including at least two years in a leadership role within Nigeria.
Highly desirable is prior experience in a luxury retail or high-value goods warehouse setting, with a strong preference for candidates well-versed in cosmetics.
Accomplished in overseeing inventory control operations, including cycle counting and stock reconciliation procedures.
Proficiency in Microsoft Excel at an advanced level is a prerequisite, encompassing expertise in pivot tables, Lookups, and inventory analysis.
Proficiency in Nigerian regulatory frameworks governing warehousing operations, including compliance with provisions set forth by the Federal Inland Revenue Service (FIRS), as well as adherence to standards enforced by the National Agency for Food and Drug Administration and Control (NAFDAC) for cosmetics and perfumes. Additionally, expertise in customs documentation procedures specific to the importation of luxury goods is required.
Proficiency in Nigerian tax regulations governing inventory write-offs, VAT on stock, and statutory audit obligations is essential.
Maintains high ethical standards and performs effectively in high-pressure environments.
Interested and eligible applicants are encouraged to submit their most recent curriculum vitae to hrm@givanascosmetics.com, with “Warehouse Manager” included in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
