Assets ManagementThe Warehouse Officer is expected to:
Maintain the records of Assets, Equipment for Warehouse in line with the Assets recording system for the country program
Ensure that the assets that are issued to staff are authorized; recorded and necessary paper work exists as per the ACTED guidelines and policies.
Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Supply Chain Officer.
Inventories and Stock Management
Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores is well maintained.
Ensure that the movement of warehouse & stores inventories are correctly recorded and documented; authorized and paper work is done as per procedures.
Inform the relevant Program staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
Ensure stock movement documentations are updated and stock reports are produced on time.
Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.
Power Systems Management
Ensure all power generation equipment, electric appliances and power systems are well maintained
Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
Monthly reports of use and maintenance are produced and submitted to the Supply Chain Officer
Transportation & Freight
Arrange for transportation of goods as required and ensure accurate documentation maintained.
Arrange for the distribution of program supplies as per plan and coordinate with program teams.
Ensure safe transportation of program mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.
General Work and Filing
Implement standard ACTED Warehouse System and procedures
Provide training and support to other logistics colleagues when requested.
Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
Ensure all paper work is kept according to ACTED’s policies and procedures of and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by line manager, where they do not contradict the organization’s policies.
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All applicants must send a cover letter and an updated CV (no longer than four pages) in English.CV and Cover Letter indicating and explaining the suitability to the position applied.Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.Applications should be addressed to: The Recruitment Manager.Applications can be sent through email by clicking the Apply Now ButttonOnly motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered. E.g. Warehouse Officer-DamasakACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.Deadline 02.02.2018. CVs will be review on rolling bases.Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.For general information about ACTED, please consult: www.acted.org
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