Position Summary
Responsible for the logistics, scheduling and coordination of transport including road and air travel solution for the company and to ensure that these functions are carried out effectively, in harmony, and in accordance with applicable statutory regulations, company’s operational standards and policies
Duties and Responsibilities
Procure necessary visas, tickets and medical insurance information for all travels including itineraries related to flights & hospitality
Develop and maintain annual travel and hospitality plan/tracker for all company event relating to road transport and air travel services
Obtain quotations on a regular basis from various airlines/travel agents and find the best flight prices and options for the Company
Keep up to date with industry knowledge and ensure company practices/processes is fully compliant with both local and international travels, ticketing policies (e.g. IATA standards)
Identify all company requirements and prepare logistical schedules of various road transport and air travel services required for the execution of company objectives
Coordinate with relevant department to draw up travel programs including hospitality and logistics for official conferences and meetings for staff and delegates
Coordinate with relevant department to receive, accompany and see off official delegations
Coordinate responsibilities relating to reservation and confirmation of travel schedules check in, lounge access, protocol and airport transfers.
Ensure timely application and processing for issuing and renewing re-entry passes for staff members and their dependents
Coordinate and develop relationship with company vendors and help negotiate better deals with airlines hence reducing overall costs
Liaising with stakeholders, ensuring that all issues relating to ticketing is sorted timely.
Maintains a database and filing system, containing relevant information relating to frequent flyer miles, tickets, hospitality, cost for staff members/dependants
Prepare periodic reports on travel cost analysis, industry travel trends and related information.
Any other tasks assigned.
Qualifications
B.Sc or HND in any field of study with a good grade
Minimum work experience desirable: 2 to 5 years of relevant administrative experience
Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Working knowledge of round the world fares and rules
Command of both written and spoken English.
Excellent geographical knowledge.
Good people management and coordination skills.
Excellent negotiation and communication skills.
Extensive knowledge of the airline industry.
Work accurately and efficiently under pressure
Ability to follow procedures is critical and high attention to detail.
Must have positive attitude with strong organizational skills, self-discipline, and dedication
Need to be able to work independently and proactively
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