Our client is a manufacturing organization and requires for immediate employment two Team Assistants for the Communications and Account Unit respectively.Job Summary:
The Communications & Account Team Assistant provides support to the respective Units by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the Communications & Account team. He/she will also support the Communications Director by effectively and confidentially managing her schedule. The role holder will work closely with other colleagues from multiple departments/functions to ensure cross-organisational coherence and effectiveness.This role requires leadership qualities such as accountability, adaptability, flexibility and dependability. Much of the work is support driven, and requires a high sense of urgency, independence, initiative and self-discipline.Main Activities/ Responsibilities:
Perform daily Media scanning and cutting to prepare an Executive Media Summary for Management (all news mentions of the organization in Nigeria as well as industry news).
Perform daily support to the Account Unit with requisitions from different department for vendor payment etc.
Tracking departmental spend against budget by performing a monthly reconciliation with Finance department.
Liaising with clients, suppliers and vendors on behalf of the Communication Function;
Ensuring supplier registration documentations and invoices are received timely and efficiently
Supplied items are correctly received and documented
Ensure a seamless and efficient processing of payments;
Process all supplier and prompt payments for the department
Follow- up with purchasing department to ensure the PO process is speedily executed
Follow-up with Finance department to ensure payments have been made to suppliers
Keep store count of corporate, gift and promotional items and make reports on usage and reorder levels.
Preparation of departmental correspondence documents such as briefing papers, reports and presentations.
Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate.
Organising and attending meetings and taking minutes of meetings for circulation.
Ensure department housekeeping and maintenance including ordering stationery and office equipment.
Support event branding and coordination (transport corporate branding materials to event location, set up and dismantle).
Execute administrative duties, service errands and logistic tasks for the department.
Arrange travel, visas and accommodation for the team.
This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required.
Profile Required:
Educational Background: Graduate in any discipline. A communications or financial background is also an advantage.
Specific Work experience: 4 – 5 years’ experience in support capacity in a very busy environment. He/she mush have experience managing senior executives as well as office administration and co-ordination. He/She must demonstrate vendor management experience.
Communication: Must be able to communicate effectively, both orally and in writing.
Time Management: Must have the skills to carry out tasks efficiently and effectively by prioritizing tasks.
Customer Services: Exemplary customer service skills including the ability to identify needs provide prompt response, and exhibit patience, respect and professionalism in all interactions.
Financial and Analytical skills: Must have the ability to interpret and present data and track departmental spend.
Project Management: able to organise and plan complex initiatives and strong organizational capability.
Computer skills: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
Mobility: Must be able to travel to operational site.
Technical / Functional Skills:
Excellent written and oral communication skills; Excellent organizational skills; Strong computer Skills especially Excel, word, powerpoint and email applications; Experience with vendor management; Ability to prioritize with excellent time management skills; Strong attention to details; Able to manage confidential information.
Leadership and managerial abilities:
Highly organised and methodical; Meticulous planning and attention to detail; Innovativeness; Results oriented; Pro-active decision making; Experience of tracking budgets; Project Management; Personal and Professional Integrity; Persuasive; Good Negotiation skills
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Applicants should forward CVs to ‘mgtpositions@stresert.com’ using ‘Account Team Assistant’ (Accounting background) or ‘Communications Team Assistant’ (Communications/Media or other background) as subject of mail before 14th June, 2016. Candidates who meet the qualifications listed above will be contacted for interviews. )Candidates who do not meet the above criteria need not apply. Only applications with either of the subject positions will be opened. Please be guided.
Apply via :
mgtpositions@stresert.com
