Department: Operations Length of contract: 3 years Role type: National Grade: 9 Travel involved: Yes Child safeguarding level: Tbc Reporting to: Zonal Project Manager/State Delivery Officer Direct reports: None Job purpose
The Supply Chain Specialist will work to ensure that all drugs and commodities received for the GF programme are properly documented, distributed and accounted for as per the signed agreements and in a timely manner.
The Specialist would liaise very closely with the donors, principal recipients (PR), third party logistics (3PL), State Ministry of Health (SMoH), health facility staff and other stakeholders in quantifications, distribution plans, last mile distribution and management/reporting of all donated drugs and commodities.
S/he would ensure that all drugs and commodities recompilation data are collected, analysed and available on time.
Scope of work
Under the supervision of the Zonal Project Manager/State iCCM Delivery Officer, the incumbent is responsible to
Support the efforts on improving MC supply chain implementing, monitoring and performance measurement
Coordinate activities of all drugs and commodities procurement for MC in Nigeria in the programme state
Support the provision of technical assistance to government partners to identify their bottlenecks in collecting, communicating and using data to improve their drug and commodities supply chain system (state, LGAs and health facility and community levels).
Key working relationships
The Supply Chain Specialist will be a member of the programme implementation team and report to the Zonal Project Manager/State iCCM Delivery Officer and other project staff in delivering programme workplan.
Key Accountabilities Supply Chain (70%):
Ensuring that the supply chain team meets the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
Verify that supply chain policies and procedures are documented, disseminated and consistently applied within the state of operation; and updated when needed
Confirm that storage facilities comply to warehousing standards
Responsible for assets and inventory management meeting programme needs, eliminate losses and inform accurate and timely reporting
Ensure that compliance monitoring processes are developed and effectively implemented
Work with programme staff to ensure procurement planning and identification of operational support needs
Ensure proper tracking of master agreements and contracts to ensure availability of up to date and accurate information.
Coordination/Feedback (20%):
Ensure smooth relationship with Country Office and Supply Chain Managers
Provide regular feedback to the country Supply Chain Manager in a timely manner.
Capacity building and Partners support (10%):
Organise and provide support to SMoH on supply chain management at state, LGA and health facility/community levels to improve commodity recording and reporting
Qualifications and experience Essential:
Very strong background in Supply Chain and Logistics, and field management and coordination
A first degree in Pharmacy, Logistics Management or similar field
Experience in managing security in a hostile environment
Experience managing a medical supply chain.
Desirable:
3 years project management experience with proven experience as Operation Office or relevant role.
Work-based skills and competencies Essential:
Strong analytical skills
Proven writing skills in English
Ability to work effectively and sensitively in developing countries
A collaborative and flexible style, with a strong service mentality
Negotiation, Facilitation and coordination skills.
Desirable:
Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
Excellent computer skills in Excel and knowledge and use of database tools.
Core competencies
Delivering results:
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills
Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role.
Analysis and use of information:
LEVEL B – Uses evidence to support work
Identifies and uses various sources of evidence and feedback to support outputs
Uses evidence to evaluate policies, projects and programmes
Identifies links between events and information identifying trends, issues and risks
Ensures systems are in place to address organisation needs
Interpersonal and communications:
LEVEL C – Adapts communications effectively:
Tailors communication (content, style and medium) to diverse audiences
Communicates equally effectively at all organisational levels
Understands other’s underlying needs, concerns and motivations and communicates effectively in sensitive situations
Resolves intra-team and inter-team conflicts effectively.
Collaboration and partnering:
LEVEL B – Collaborates effectively across teams:
Proactive in providing and seeking support from expert colleagues
Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
Proactive in building a rapport with a diverse range of people.
Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:
Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise.
Flexibility/ adaptability:
LEVEL B – Remains professional under external pressure:
Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes/ mistakes.
Living the values:
LEVEL C – Supports others to live Malaria Consortium’s values:
Demonstrates personal integrity by using role position responsibly and fairly
Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences
Strategic planning and thinking and sector awareness:
LEVEL B – Is aware of others’ activities and vice versa in planning activities:
Takes account of team members’ and others’ workload when planning
Maintains awareness of impact on other parts of the organisation, keeping abreast of others’ activities, objectives, commitments and needs
Has a good understanding of the sector in which Malaria Consortium works.
Salary 5,386,500 gross per annum.
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