Feb 21, 2019
Donor title: Supply Chain Officer Department: Technical Length of contract: 5-years Role type: National Grade: 7 Travel involved: 20% Child safeguar ding level: TBC Reporting to: Supply Chain Specialist Direct reports: None Dotted line manager: Country Commodity Manager State Malaria Service Delivery Expert Country and Project Background
Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners. The DFID funded and Malaria Consortium led malaria programme, SuNMaP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016.
The anticipated follow on project, SuNMaP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.
Job Purpose
To provide technical support on the supply chain management of malaria commodities at the project offices within the SuNMaP 2 project.
Scope of Work
The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management of drugs at the state level.
S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium offices at the assigned state.
Key Working Relationships
The Supply Chain Officer will be a member of the programme implementation team and report to State Team Manager and other project staff in delivering programme work plan.
Key Accountabilities
Supply Chain (70%):
Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
Carry out monthly stock status assessment of all SuNMaP 2 commodities at the state central medical stores and report on the assessments to higher levels flagging issues needing actions
Provide technical support to strengthen the procurement and supply chain management of malaria commodities at the assigned state
Support and assist in the management of SuNMaP2 commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
Provision of general and technical logistics/Supply chain management support for SuNMaP2 commodities
Submit timely and accurate logistic report and review all LMIS reports for project commodities at the assigned state.
Monitor the delivery of SuNMaP2 commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
Working with the state Logistic Management Coordination Unit on the management of project commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data
Maintaining and regularly updating a database of malaria commodity logistics data for the project
Performs other duties as directed.
Coordination/Feedback (30%):
Ensure smooth relationship with Country Office and other technical managers within the project;
Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of commodities.
Coordinate review meetings for all LMIS reports to provide feedbacks on the quality of LMIS reports
Provide regular feedback to the country Supply Chain Specialist and Country Commodity Manager as well as State Malaria Service Delivery Expert in a timely manner
Provides support to the Malaria Service Delivery Expert on program implementation
Qualifications and Experience Essential:
Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
A minimum of 3-5 years’ experience in a related role
Have a bachelor degree in Pharmacy
Experience managing a medical supply chain and coordination
The person must be familiar with the national supply chain system of MoH and LMIS , including MCLS
Ability to engage with stakeholders on the supply chain management of public health commodities
Good inter-personal, communication and planning skills
Desirable:
Experience with good understanding of logistic management of public health commodities in Nigeria
Experience with using Microsoft Dynamics NAV or another equivalent Enterprise Resource Planning system
Work-based Skills and Competencies Essential:
Strong analytical skills
Proven writing skills in English
Ability to work effectively and sensitively in developing countries
A collaborative and flexible style, with a strong service mentality
Negotiation, Facilitation and coordination skills
Desirable:
Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
Excellent computer skills in Excel and knowledge and use of database tools
Core Competencies Delivering results Level B – Takes on pieces of work when required and demonstrates excellent project management skills
Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role
Analysis and use of information: Level B – Uses evidence to support work
Identifies and uses various sources of evidence and feedback to support outputs
Uses evidence to evaluate policies, projects and programmes
Identifies links between events and information identifying trends, issues and risks
Ensures systems are in place to address organisation needs
Interpersonal and communications: Level B – Fosters two-way communication
Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively
Collaboration and partnering: Level A – Is a good and effective team player
Knows who their customers are and their requirements
Respects and listens to different views/ opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members
Leading and motivating people: Level B – Manages own development and seeks opportunities
Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ adaptability: Level B – Remains professional under external pressure
Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes/ mistakes
Living the values: Level B – Promotes Malaria Consortium values amongst peers
Shows a readiness to promote Malaria Consortium’s values amongst peers
Salary Competitive
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