Responsible for:
Affiliate Complexity / Criticality: The service holder is a C&P métier representative of an affiliate with a high complexity / criticality and would be required to manage C&P activities. The C&P stakeholder will have to consider external factors such as the complex political environment, the high risk related to bribery in Nigeria and the management of economic sanctions risks.
Co-Supervised by the service holder per year – Supplier qualification process – Active contracts 1,315@ $3.78billion; Annual turnover $1.66billion via 1,817 orders – Approximately 23,000 registered suppliers in UNISUP system and 1000 new suppliers’ applications per year.
Under the service holder responsibility – Supplier Qualification process per year to me managed – Economic Sanctions process – Anti bribery process to be managed: Approx. 2000 – SQM to be managed: Approx. 100
SERVICE CONTENT ACTIVITIES
SRM – Database Management (Lead)
Monitor and lead SRM Database Management activities within the Strategic Sourcing team
Quarterly Analysis on Active and Non-Active Vendors
Set up SRM KPI and Weekly Reporting
Maintain SRM Tool
Participate in the registration process of new vendor, management of existing vendors information
Maintain an updated AVL – Obtain information from Vendors
Work on ad hoc projects as required in order to analyze our Suppliers’ panel
Monitor the development of a reference supplier database and its update
Ensure that SRM team is the focal point of contact for intending and new suppliers Coordinate and monitor new and existing vendor presentation, actions/tasks and evaluations to be performed by the SRM team
Coordinate and monitor Local Content actions/tasks to be performed by the SRM team
Monitor mass communication with suppliers
Implement SAP extractions/BW reports to provide necessary reporting and necessary controls tools on Suppliers to be used by SRM team
Perform, on request, some actions related to others MPM activities: monitoring, reporting, etc.
Ensure tutorship with newcomers
SRM – Performance / Due Diligence (Analyst) Within the Supplier Performance evaluation process
Ensure Supplier Performance evaluation plan definition, implementation and follow up
Monitor the support to buyers/contracts engineers when performing supplier evaluations
Participate to Contractor HSE Audit
Act in the Supplier qualification process on behalf of the Duet (Technical, HSE and Buyer)
Strategic Sourcing Analyst – Lead on Due Diligence
The Anti-Bribery Compliance Program has been put in place in Company to reinforce the commitment of the Company Group to ensure that its local and international anti-corruption obligations are fully met. The function of the Strategic Sourcing Analyst leading C&P Due Diligence involves:
Maintaining a general understanding and assisting to reinforce the implementation of COMPANY’s Due Diligence rules on a day-to-day basis throughout the different functions of COMPANY C&P
Working closely with C&P Team and Compliance Team to ensure our Active Vendor Database compliancy regarding the Due Diligence process
Ensuring implementation and monitoring of supplier qualification processes and performance evaluation processes in line with TEP Nigeria rules and principles
Ensuring the application of conformity rules (Anti-bribery, Due Diligence, Economic Sanctions process in particular) within the C&P organization and technical entities in collaboration with the Buyers/Contracts Engineers
Monitoring closely the Compliance process by identifying the Key and Strategic suppliers to be evaluated through SAP monthly extractions of cumulative spend.
Interacting with our Active Vendors in order to collect all mandatory documents
Monitoring Vendor Due Diligence process deployment with the affiliate
Providing information to management by assembling and summarizing COMPANY Suppliers panel; preparing reports; making presentations of findings, analyses, and recommendations. Capitalize information and communicate Vendors Due Diligence status to our Internal stakeholders within our Internal databases of Information (Follow up document, share web, AVL) – 2 –
CONTEXT AND ENVIRONMENT
Relatively unspecialized and poorly segmented market of Materials and Suppliers
Market Analyses, Benchmarking across the industry, Cost Models and Category Management
Challenges to follow up Suppliers performance and monitor compliance.
Rapidly expanding operations and the need to continuously improve the quality and value of services delivered by the C&P Division
Ensure that C&P aligned to Operational planning.
A constantly evolving SC environment characterized by new and or unexpected situations
ACCOUNTABILITY
To support upstream C&P activities with relevant information & ultimately improve cycle times, cost savings and value added
To optimize the overall performance and service delivery of the C&P Division within the affiliate
Integrates the Contract and Procurement function into Operational processes within the company
Close contact with his / her Internal Customers (User Department) and various contractors in his / her line of business
To develop the capacity of the entity to analyze, to communicate to report
To Coordinate activities and resolve issues related to C&P entity within and with other Affiliate entities.
To create a competitive and transparent atmosphere in the C&P entity
To liaise with all the affiliate’s entities such as operational entities, legal, insurance, accounting and cost control.
HSE OBJECTIVES
The Service holder adheres to the H3SEQ rules
Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
Notify relevant staff on accidents, incidents and near-misses and initiating corrective actions
REQUIRED PROFILE QUALIFICATION AND BACKGROUND AND REQUIRED SKILLS
Engineering, Supply Chain Management, Business Degree or equivalent, qualification.
A minimum of 3 years’ experience in Project Management, Consulting, or Supplier Relationship Management (SRM) activities
Experience gained in a large International listed Company will be an advantage.
Advanced user of MS Excel (mandatory), specifically (but not limited to) pivot tables/ summaries, VLOOKUP, concatenation, logical formulas such as SUMIF, etc.
Working knowledge of C&P SC tools including UNISUP, Compliance Tools ARIBA & NIPEX in addition to regular Business & Computing tools
Commitment to diplomacy, respect for deadlines, team spirit and good communication skills
Membership of SC professional bodies will be an added advantage
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