Position Summary
The Store Officer plays a crucial role in maintaining accurate inventory records, monitoring stock levels, and ensuring the timely distribution of items to support patient care and clinic operations.
This role also involves fulfilling requisition orders, and ensuring compliance with regulatory guidelines and quality standards.
Job Description
Receive, inspect, and verify deliveries of drugs, medical supplies, and stationeries to ensure accuracy and quality standards. Check for signs of damage, tampering, or contamination, and reject or quarantine items that do not meet quality assurance criteria.
Maintain accurate inventory records using electronic inventory management systems or manual record-keeping methods.
Monitor stock levels, reorder points, and expiration dates of items, initiating procurement requests and replenishment orders as needed.
Organize and arrange stock items in designated storage areas within the store, ensuring proper labeling, categorization, and storage conditions. Implement FIFO (first in, first out) and FEFO (first expired, first out) principles to minimize waste and ensure the integrity and freshness of perishable items.
Fulfill requisition orders from various departments and units in a timely and accurate manner.
Accurate updates of bin cards Ensuring proper documentation and recording of transactions.
Conduct regular stock audits, cycle counts, and physical inventories to reconcile discrepancies, identify variances, and maintain inventory accuracy.
Monitor compliance with storage requirements, temperature controls, and safety protocols for storing and handling pharmaceuticals, medical devices, and hazardous materials.
Implement recall procedures and communication protocols to ensure timely retrieval, replacement, or disposal of recalled products to minimize risks to patient safety and regulatory compliance.
Maintain comprehensive records of inventory transactions, stock movements, and consumption patterns, generating reports and summaries as required by clinic management and regulatory agencies.
Coordinate with the procurement officer and vendors to facilitate the procurement process, including order placement, delivery schedule, and invoice reconciliation.
Implement proper handling practices, including segregation of incompatible items, to prevent cross-contamination, degradation, or spoilage of inventory
Regularly monitor expiration dates and shelf life of drugs, medical supplies, and stationeries, implementing rotation strategies and disposal protocols to remove expired or obsolete items from inventory.
Participate in emergency preparedness drills and training exercises to ensure readiness for managing inventory during emergencies, disasters, or supply chain disruptions.
Coordinate with different departments to ensure timely and accurate delivery of supplies Other duties as assigned by Finance Manager, Clinic Manager, Medical Director or Board of Directors
Qualifications, Skill, Knowledge and Abilities
Bachelor’s degree in Business Administration, Accounting, Supply chain management Warehouse or a related field
0-2 years of experience
Strong attention to detail, organizational skills, and accuracy in data entry and record-keeping.
Familiarity with electronic inventory management systems, barcode scanning technology, and computerized record-keeping software.
Ability to work independently with minimal supervision and prioritize tasks in a fast-paced environment.
Excellent communication skills, teamwork abilities, and customer service orientation.
Proficiency in the use of Microsoft Office Tools (Word, Excel)
Proactive and well organized.
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