Job Description
The Store Officer plays a crucial role in maintaining accurate records, monitoring stock levels, and ensuring the timely distribution of items to the intended persons and destinations.
This role involves maintaining accurate inventory records, monitoring stock levels, fulfilling requisition orders, and ensuring compliance with regulatory guidelines and quality standards.
Performance Responsibilities
Receive, inspect, and verify deliveries of items, and to ensure accuracy and quality standards.
Maintain accurate inventory records using electronic inventory management systems or manual record-keeping methods.
Monitor stock levels, reorder points, and expiration dates of items, initiating procurement requests and replenishment orders as needed.
Organize and arrange stock items in designated storage areas within the Bulk Store, ensuring properlabelling, categorization, and storage conditions.
Implement FIFO (first in, first out) and FEFO (first expired, first out) principles to minimize waste and ensure the integrity and freshness of perishable items.
Fulfilrequisition orders from various hospital departments, clinics, and units ina timely and accurate manner, ensuring proper documentation and recording of transactions.
Conduct regular stock audits, cycle counts, and physical inventories to reconcile discrepancies,identifyvariances, and maintaininventory accuracy.
Monitor compliance with storage requirements, temperature controls, and safety protocols for storing and handling pharmaceuticals, medical devices, and hazardous materials.
Coordinate with the procurement specialist and vendors to facilitatethe procurement process, including order placement, delivery schedule, and invoice reconciliation.
Quality Assurance:
Check for signs of damage, tampering, or contamination, and reject or quarantine items that do not meet quality assurance criteria.
Implement proper handling practices, including segregation of incompatible items, to prevent cross-contamination, degradation, or spoilage of inventory.
Regularlymonitorexpirationdates and shelf life of drugs, medical supplies, and stationeries, implementing rotation strategies and disposal protocols to remove expired or obsolete items from inventory.
Implement recall procedures and communication protocols to ensuretimelyretrieval, replacement, or disposal of recalled products to minimize risks to patient safety and regulatory compliance.
Maintain comprehensive records of inventory transactions, stock movements, and consumption patterns, generating reports and summaries as required by hospital management and regulatory agencies.
Participate in emergency preparedness drills and training exercises to ensure readiness for managing inventory during emergencies, disasters, or supply chain disruptions.
Qualification & Competencies
Higher National Diploma/Supply Chain, Finance, Business Administration, or related field.
Proven experience as a storekeeper, inventory clerk, or similar role..
Knowledge of inventory management principles, stock control procedures, and regulatory requirements for handling pharmaceuticals and medical supplies.
Familiarity with electronic inventory management systems, barcode scanning technology, and computerized record-keeping software.
Strong attention to detail, organizational skills, and accuracy in data entry and record-keeping.
Excellent communication skills, teamwork abilities, and customer service orientation.
Ability to work independently with minimal supervision and prioritize tasks in a fast-paced environment.
go to method of application »
Interested and qualified candidates should send their CV to: bonsindustriesjobs@gmail.com using the job title as the subject of the email.
Apply via :
bonsindustriesjobs@gmail.com
