Reports to (title): Lead Representative, Nigeria and Director, Finance and Administration – Africa Region
Travel required: Yes, 30% in-country
Job PurposeTo compile and input financial information to provide reliable data for financial reporting, analysis, and decision making. He/she shall advise the management through the Director of Finance and Administration- Africa Region on the financial position/status of Evidence Action Development Initiative (Nigeria). He/she will facilitate payments to creditors, liase with the fiscal agent, and follow up on program advances held by partners.Duties and ResponsibilitiesAccounting:
Manage the overall financial portfolio of Evidence Action and follow up of pending grants/transfers
Formulate, implement and review Evidence Action’s financial budgets vs. actuals so that the Evidence Action maintains effective control over its financial performance.
Provide accurate financial information / reports on a timely basis for appropriate decision making
Ensure adherence to the payments procedure for both internal and external service providers
Manage the operational risks of the Society to minimize exposure of Evidence Action
Facilitate procurement of goods and services on time in full and at least cost through payment preparation
Oversee the Fund’s compliance of all the government and donor financial management requirements
Payables:
Process and coordinate the accounts payables as outlined in the Evidence Action policies.
Provide operational support to staff on expenditure management to include short term action plans and expenditure scheduling.
Assist in the maintenance of up-to-date and accurate cash book summaries and cheque registers
Check and recommend payments – verify payment vouchers in accordance with laid down rules and principles and determine aggregate expenditure
Assist the Finance and accounting Manager in control of expenditure and below- the- line (BTL) accounts.
Process, approve and code expenditure (claims, imp rest, surrenders, field office returns and purchase requisitions) and internal recoveries in accordance with budgets.
Prepare monthly accountancy reports to the Finance and accounting Manager on expenditure and cash management and review monthly expenditure statements with managers
Participate in internal audits as scheduled and provide auditors with accounting documents as requested and provide explanations on audit queries.
Financial control and Reporting (compliance):
Update the Asset Register regularly;
Supervise and appraise assigned assistants periodically and annually.
Preparation of final accounts with Director, Finance and Administration-Africa Region;
Ensure correct and timely transactions approvals in the system hence continuously updated ledger accounts;
Prepare accurate and timely periodic financial returns for Government and Development Partners;
Ensure timely and accurate supply of information on financial matters for management decision making;
Supervise preparation of journal entries and initial them before passing on to seniors for signatures;
Update all accounts and balance them with the General Ledger
Participate in the preparation of periodic accounts (especially the annual fund accountability statements) for internal and external auditors
Perform any other related duties that may be assigned from time to time by the Director, Finance and Administration-Africa Region;
Cashiering
Receive cash and cheques paid in the name of Evidence Action.
Examine every cheque received to ascertain that it is genuine and properly drawn
Issue receipts for cash or cheque received and sign them
Bank all the day’s receipts intact
Safely lock up cash or cheques in the safe pending banking the following day
Secure a properly stamped and signed duplicate banking slip from the bank cashier to whom cheques and cash are deposited
Prepare payment vouchers for each payment and get them signed by the right signatories
Pay out cash and cheques to the right beneficiaries and against properly signed vouchers
Settle all approved payments promptly
Properly count cash when receiving and making payments, to avoid shortages and/or excesses
Maintain a daily record of receipts and payments for all cash and cheques received and paid out, and ensure that the difference between total receipts and total payments is equal to cash on hand
Manage petty cash in strict adherence between total receipts and total payments is equal to cash on hand
Manage petty cash in strict adherence to financial regulations pertaining to petty cash management
Ensure proper filing of the vouchers and safe custody of the cheques and the counterfoils.
General Duties:
Secure supporting documents or authority to back all expenditure vouchers
Secure appropriate signatures on all vouchers
Post the vouchers and produce correct balances to each account and to every control account
Periodically extract the books and balance them with the respective control records
Periodically compile a Trial Balance, and Income and Expenditure Statement and a Statement of Financial Position;
File all accounting vouchers properly , and keep safe custody of cheque books and their counterfoils
Key Performance Indicators
Ensuring timely and accurate financial data is available for decision making
Ensuring all payments made are well supported, compliant to the organization’s policies and procedures and with donor guidelines.
Providing periodic financial reports as needed by management.
Ensuring clean annual and program audits.
QualificationsQualifications include:
A bachelor’s degree in business administration, accounting with Full Accounting qualification ACCA or its equivalent
Preferably post graduate qualification in the same field
Minimum of 3 years as a qualified accountant in the Not for Profit sector.
Knowledge of International Financial Reporting Standards (IFRS) and statutory Regulations
Strong leadership & managerial skills
Knowledge of modern accounting, office filing system;
Initiative and self-motivation; planning, scheduling and organizing skills
Preferably 5 years general management experience in the areas of Finance and Administration, reflecting the key duties of this role in the Not for Profit sector
Working ConditionsThis position may require working on evening & weekends as needed.
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