Job descriptionRISK MANAGEMENT:
Coordinate, implement and oversee all risk management activities, ensuring best practices.
Plan, design and implement an overall risk management process for the organization.
Undertake the business’s risk analysis and document results.
Develop, maintain and review a risk register.
Undertake risk management projects as required.
Perform controls assessment.
Develop and review relevant risk management documents.
Risk assessment, which involves analyzing risks as well as identifying, describing and estimating the risks affecting the business.
Risk evaluation, which involves comparing estimated risks with criteria established by the organization such as costs, legal requirements and environmental factors, and evaluate the organization’s previous risk-handling procedures.
Carry out processes such as purchasing insurance, implementing health and safety measures and making business continuity plans to limit risks.
Risk reporting in an appropriate way for different audiences, e.g. board of directors to ensure proper understanding of highly significant risks, to business heads to ensure awareness of risks relevant to their parts of the business and to individuals to ensure understanding and accountability for individual risks.
Corporate governance involving external risk-reporting to stakeholders.
Communicate and promote required risk management activities.
Providing support, education and training to staff to build risk awareness within the organization.
COMPLIANCE MANAGEMENT:
Ensure compliance with internal policies, relevant contracts/agreements and all legal and regulatory requirements in accordance with an internal compliance plan, as well as Government policies and regulations.
Ensure compliance with the rules and regulations of all funders/donors.
Develop, maintain and review the compliance plan; putting systems in place to ensure compliance in key risk areas in Human Resources, Performance Management, Procurement and Travel.
Perform compliance reviews as required under the compliance plan and report results to the CEO.
Investigate and report compliance breaches, and identify and document agreed upon remedial actions.
Monitor legislative developments and practices within the industry which may impact on the organization, particularly in areas of governance, investment, finance and auditing.
Ensure the organization’s compliance framework complies with Government requirements.
INTERNAL AUDIT:
Act as the primary day-to-day contact for the outsourced external audit provider(s).
Conduct audits of policy and compliance to standards, including liaison with external auditors.
Implement, support and audit relevant quality assurance systems across the organization.
Develop and draft internal audit plans in conjunction with the CEO for presentation to the Board of Trustees.
Facilitate internal audit reviews, including organizing meetings with relevant organization’s staff and external service providers.
Provide initiatives to colleagues, and internal and external auditors.
Planning and Budgeting:
Review grants budget proposal and related documents, and ensure compliance with organizational policies and procedures/grant guidelines and donor requirements.
Review quarterly grants table, monitor the status of grants spending, highlight the concern of under/overspend of grants and coordinate with grants focal point person to take action.
CONTROL:
Review quarterly grants table, monitor the status of grants spending, highlight the concern of under/overspend of grants and coordinate with grants focal point person to take action.
Ensure that all work is delivered within the budgetary and resource constraints of the organization and will be responsible for tracking and fulfilling all reporting requirements.
Reconcile indicative grants budget, and update rolling budget and submit to the CEO.
Monitor expenditure of petty cash and ensure records on file are up-to-date.
Continuously improve systems & procedures to enhance internal controls and satisfy audit requirements.
Maintain an inventory file to support purchases of all equipment/assets.
Providing support and encouraging development of the organization’s work and staff.
Any other duties or ad-hoc tasks assigned by the CEO.
Required Skills and Competencies
Experience in positions of increasing responsibility in the field of accounting, finance, budgeting and administration.
Experience in external or internal audit, compliance, or risk management is required.
Knowledge of internal audit methodology, approach, techniques and management practices.
Knowledge of risk management as well as governance and compliance philosophies, policies and management practices.
Report writing dealing with detailed, complex and technical concepts.
Knowledge of financial and accounting policies and procedures.
Good interpretation of legislative and relevant public and industry specific private sector operations (Acts, Regulations, Professional Standards).
Knowledge of industry standards relating to funds management.
PC word processing, spreadsheet and data base preparation and evaluation skills.
Hands-on and practical approach to solving problems.
Ability to multitask/manage diverse range of functions simultaneously.
Well-developed analytical skills.
Ability to display exceptional level of professionalism.
Ability to establish rapport with a wide range of professionals.
Leadership skills.
Planning and organizational skills.
Presentation skills.
Interpersonal skills.
Communication and listening skills.
Desired Personal Attributes
Strong ethics and high level of integrity/reliability.
Responsibility and accountability.
Team Player.
Flexibility/Openness to fresh ideas and change.
Attention to details.
Self-starter.
Result-oriented.
Innovation and strategic thinking.
Proactive.
Prerequisites (minimum requirement)
Bachelor of Science (BSc) Higher National Diploma (HND) 8 – 12 years
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