Job Purpose
To oversee and perform administrative functions concerned with a project
Core Responsibilities and Key Result Areas
Project Administration
Ensure project’s administrative and financial activities comply with rules and regulations
Support development and preparation of result – oriented work plans, critical paths and other project management tools
Provide support to the implementation of the internal standard operating procedures
Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
Support preparation of budgets and provide information for audit needs
Arrange travel and hotel reservations, obtain necessary travel authorizations as required
Provide administrative support to organization on conferences, workshops and retreats as required;
Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property;
Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
Maintain filing system ensuring safekeeping of confidential materials and documents
Key Performance Indicators
Estimate of project completion
Deviation of planned budget
Percentage of milestone missed
Cost variance
Knowledge Requirements
Good knowledge of administrative rules and regulations
Knowledge of Project Management
Knowledge of Time Management
Demonstrates Supervisory skills
Job Specifications
A minimum of a Bachelor’s degree in Business administration, Public administration or related field is required.
Possession of any relevant certification is an added advantage
Minimum of 2 years’ experience in similar role
Decision Expectations
Provide effective administrative and logistics support to the project in compliance with rules and regulations policies and strategies
Maintain filing system ensuring safekeeping of confidential materials and document
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