Duration of the Project: 6 months (with possible extension) Starting Date: 1st August Donors: Echo Role Purpose
He/she is responsible for the project’s execution, in technical, economic/financial terms, and in terms of resources management on field, in compliance with COOPI and the donor’s procedures.
He/she ensures the expected results attainment in budget management.
Responsibilities
Activity planning and management: in cooperation with the project staff, he/she plans and monitors the activities’ progress, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures.
Administrative and financial management: in collaboration with the Project Administrator/Administrative Coordinator he/she plans all expenditures to make.
He/she regularly monitors all made expenditures. He/she supervises accounting and the project cash safe/bank account management and, where there was no dedicated staff, he/she directly manages the accounting and the project cash safe/bank accounts, making use of the instruments made available by the organization (Merlino). In cooperation with the Project Administrator and in coordination with the Administrative Coordinator he/she prepares the Purchases Plan. He/she ensures the organization and donor’s procedures respect when purchasing goods and services.
Reporting: in coordination with the Head of Mission ad with the Administrative Coordinator, he/she ensures the preparation, in compliance with the deadlines, of all financial and narrative reports – interim and final – expected by the project. He/she is responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the projects he manages.
Staff Management: In coordination with the Head of Mission and in compliance with the country’s rules/laws and with the COOPI’s regulation in the country, he/she selects the local staff to be employed in projects, and manages any other project’s expatriate staff. By making use of the organization’s tools he/she evaluates the local staff employed for projects and he/she participates to the evaluation of his/her own project, upon request by his/her direct supervisor.
He/she coordinates and supervises the work done by all the project staff, in compliance with the organization’s security procedures. He/she is responsible for the initial and continuous training of the local staff under his/her responsibility.
Goods management: he/she is responsible of the correct management of all goods purchased for the project, both irectly and purchased by other offices/field offices8. For all goods purchased by the project he/she updates the inventory, in cooperation with the Administrative Coordinator.
Institutional relations: In relation to the project of his/her competence, he/she communicates with the donors’ officers, the local authorities which are competent in the aspects related to the project, the project’s partners and beneficiaries, in compliance with the organization’s guidelines.
New projects’ writing: upon request by his/her direct supervisor, and cooperating with the project staff, he/she elaborates, writes and prepares all necessary documents to present new projects, in accordance with the organization’s processes and procedures.
Profile
Advanced degree in Food Security, Livelihood or related field or equivalent work.
Minimum 3 years experience in the humanitarian field as project or programme manager or in a similar position. Demonstrated experience in food distribution or related field.
Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
Strong analytical and practical problem-solving skills;
Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
Very good inter-personal and writing communication skills;
Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
Proficiency in written and spoken English;
Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
Valid driving license.
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