Key Responsibilities A Project Assistant (PA) supports one or more Technical Specialists and/or the Project Director in carrying out technical project work. In addition may support: National Program Manager’s Office: • Will develop and operationalize an effective and efficient management system to ensure proper functioning of the NPM’s office. • Play a pivotal role of effectively coordinating all Programmatic and Administrative activities within the NPM office including but not limited to : Activity scheduling with Client (DFID), Partner (FMOH) and other development partners, and PATHS2 key technical, program and operational teams; managing of communication flow in and out of the NPM’s office; • Will ensure that the NPM is up to date with the major breaking program and administrative issues • Works closely with the NPM to produce Technical briefs • Attends strategic meetings, ensure effective coverage and prompt reporting and dissemination of outcomes to relevant persons/institutions/departments. • Research technical issues and help develop power point presentation slides and draft speeches where appropiate Senior Management Team (SMT): • Ensure effective coordination and scheduling of SMT meetings • Ensures the regular meetings of the SMT holds and is documented regularly and decisions communicated promptly to appropriate staff/institutions/departments. • Provide technical oversight and mentoring to the Program Assistants working with SMT and the Technical team • Develop effective coordinating mechanism for SMTs • Ensures smooth, prompt and adequate information flow between the SMT members • Ensure effective coordination of activities between the NPM and DNPM Communication: • Ensures effective communication with the client (DFID); primary partners (FMOH and the 4 SMOHs); key partners, the technical team members, Admin and Finance; Donors/development partners and Abt headquarters • Manage and maintain executives’ schedules • Participates in Change management committee as well as Think Tank group. • Prepare meeting notes, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare responses to correspondence containing routine inquiries. • Open, sort, and distribute incoming correspondence, including faxes and email. • File and retrieve corporate documents, records, and reports. • Maintain database of technical presentations, briefs, reports and media briefs. Change Management/Managing Meetings: • Will work closely with DNPM provide leadership in Change management • Develop a change management model for PATHS2 • Work closely with the Training/Capacity Building officer to facilitate PATHS2 in-house meetings • Work with KM team to develop project updates and program briefs Qualification requirements include the following: • A minimum of Masters Degree in Public Health, Social Sciences, Business or other relevant field. • 2 years of experience assisting senior executives and managing their offices • Project support/back-stopping, health and international experience are strongly preferred. • Demonstrated experience and interest in health sector and policy issues and international development. • Strong organizational Skills • Excellent communication, writing, and organizational skills. • Team player with the ability to multi-task. • Proficiency in MSWord, Excel and PowerPoint. Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
To apply for this position, click here
Apply via :
