ROLES and RESPONSIBILITIESThe Program Officer oversees the coordination and administration of all aspects of the Skills Outside School Foundations’ Careers Program including planning, organizing, leading, and controlling the program activities.The Officer will primarily plan, execute, monitor and evaluate the Careers Program. The Officer will also manage the liaison with the relevant Stakeholders and ensure the smooth execution of the careers program in line with the framework.The Program Officer will perform a wide range of duties as outlined below:Plan the program
Develop integrated program management plan – communication, stakeholder relation, personnel, budget, risk assessment, club structure governance structure, management and charter, program charter, grant chart, etc.
Plan the delivery of program components in accordance with the integrated program management plan.
Develop new initiatives to support the strategic direction of the organization.
Develop a program evaluation framework to assess the strengths and identify areas for improvement.
Ensure all feedback evaluation forms by the Consultants/ consulting firms , trainers, experts, participants and other relevant team members are completed, collected and assessed through collaboration with the Monitoring, Evaluation and Research team
Ensure all program documentation and material is provided to the participants as due.
Responding to the specific needs of the students.
Develop forms and records to document program activities.
Develop and update program management documentation.
Conduct relevant research and feasibility studies as required to develop integrated program management plan and update assumptions
Organize the program
Provide reports to the Board of Trustees and the Acting President.
Create and maintain the program management calendar/schedule and file all program documents.
Coordinate and manage the Workshops, events, programs, sessions as required.
Manage stakeholder relations and consultancy engagements.
Maintain a relationship with the institutions, relevant government agencies, ministries and parastatals, corporate organizations, grant making bodies.
Secure relevant funding through interactions with donors, grant making organizations, etc.
Maintain a grants calendar and complete grant applications as required
Maintain a conferences and seminars schedule to enhance SOSF visibility
Lead the program
Monitor the program activities on a regular basis and conduct a evaluation according to consultants, trainers, skills personnel, career experts, etc. onto the program through the use of media and other outlets including but not limited to conferences, seminars, personal network etc.
Communicate with stakeholders to understand how the delivery of the workshops and the program can be enhanced
Provide the necessary information to the Stakeholder Relations department to allow for appropriate and targeted media updates on the Foundations activities
the program evaluation framework
Report evaluation findings to the Acting President and Board of Trustees and recommend changes to enhance the program, as appropriate
Recruit advisors,
Control the program
Provide information on finances and expenditure on the program and attach supporting documentation for the board.
Document the expenses of the program and revenues.
Monitor and approve all budgeted program expenditures.
Work with Financial Secretary to manage the disbursement of funds for all program activities and other general administrative functions of the Foundation.
Submit relevant expenses memos e.g. for stipends etc. timely.
Process and document payments by beneficiaries
Manage procurement
Negotiate and Document High Value contracts and manage contract deliverables
Maintain and keep financial records of all programs and the Foundations’ activities including monitoring the expenses of the Foundation and ensure they are up to date.
Qualifications/Experience
University degree in program management, business administration/management or a related field of study.
0-2 Years of program management, business management/administration, or otherwise exercise.
Knowledge of program management.
Required SkillsThe Program Officer should demonstrate competence in all of the followingBehave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image.Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundations’ mission, program objectives with existing partners – organisations and schools.Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.Lead: Positively influence others to achieve results that are in the best interest of the organization.Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance.Organize: Set priorities, develop a work schedule, monitor the progress towards goals, and track details, data, information and activities; Strong time management skills.Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.Strong strategic, analytical, and program management skills: demonstrated ability to take responsibility for a diverse number of programs and to complete them in a timely manner with limited supervision.AbilitiesProficiency in MS Office applications (Outlook, Word, Excel and PowerPoint).Proficiency in the use of computers for:
Word processing
Simple accounting
Databases
Spreadsheets
E-mail
Internet
Google Docs, Sky Drive, DropBox
Applicants should send CVs to recruitment@skillsoutsideschool.com
Apply via :
recruitment@skillsoutsideschool.com
