Auto Req ID: 123392BR Location: Lagos Function: Infrastructure – Facilities Service Line: Facilities Engagement Type: Graduate Hire Summary
The Practice Administration Officer will supervise all activities and processes pertaining to the firm’s archive system, document service centre, general store and the fir’s mail room.
Duties and Responsibilities Archives:
Registration of new documents and filing of the documents
Indexing of new files. All new files must be registered and appropriately indexed before shelving
E-audit – Safekeeping of e-audit files; approvals; release of file after appropriate approvals
Management of the archives and retrieval of documents from the archive
E-documents – Management of the documents on the Laserfiche
KPMG Annex Office:
Management of the KPMG Annex office and Archive
Ensure 99% uptime availability of key utilities (Power, water, security, etc.)
Ensure prompt resolution of complaints on KPMG Annex office facilities
Reconciliation of lunch supplied to the KPMG Annex office and processing of payment for same
Ensure supply of diesel to the KPMG Annex office once re-order level is reached
Ensure that requested weekly supplies of provisions and toiletries are sent to the KPMG Annex office
Responsible for the building maintenance after appropriate approval
Access Control:
Activation of new Access Cards
Deactivation of missing/bad cards
Process Tenants’ Access Cards request
Asset Tagging:
Ensure that the firm’s asset database is updated and work with the Procurement unit to ensure all new assets are included in the tagged one and can be captured on the software
Insurance:
Coordinate the processing of the firm’s fleet insurance premium annually
Ensure the timely renewal of the relevant insurance documents for expat vehicles, firm’s assets, etc.
Work with the insurance providers for timely processing of insurance claims
Store Management:
Oversee the store operations, ensuring there are no stock-out of essential items (stationeries, meeting room refreshments, etc.)
Coordination of the Production Unit:
Coordinate the activities of the production officers by ensuring the availability of the services at all times
Ensure zero downtime on the equipment and consumables (A4 papers, printer toners, etc).
General Facilities Management:
Handle all other tasks that are assigned by the Facilities Manager
Apply via :
krb-sjobs.brassring.com
