Job description
Manage day – to – day operational and administrative duties to support the GM, manage hectic calendar and meeting schedules, using prioritization skills and a high level of interpersonal refinement.
Assist General Manager in developing and maintaining project documentation including drawings, specifications, meeting minutes, request for quotes, vendor submittals, comments, reviews and approvals and other project documentation.
Assist in general administrative tasks such as answering phones, copying, faxing, filing, organizing, mailing and expediting information as needed.
Organize large amounts of information into a coherent, meaningful format.
Plan and optimize all travel plans for the General Manager.
Coordinate logistics and travelling.
Completes project and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, making adjustments to plans.
Attend meetings, take notes, transcribe notes, derive action plans and follow up with all attendees to reinforce the meeting purpose, outcome and expected responses/actions.
Maintain professional knowledge base and seek opportunities to enhance skills and abilities, seek new areas of responsibility and perform new tasks, recommend process improvements.
Serve as a primary point of contact for the administrative needs of the General Manager.
Handle all duties with a high degree of integrity, professionalism and confidentiality.
Requirements
Bachelors degree in civil or mechanical engineering.
Minimum of 3 years experience as supporting a senior manager or Executive.
Ability to interpret construction documents and specifications.
Good communication skills – written and verbal.
Good IT skills.
High degree of integrity.
Good inter personal skills.
Strong attention to detail and accuracy are paramount for this role.
Able to plan, prioritise and organise a heavy workload, adjust to changing priorities.
Excellent excel skills.
Able to exercise discretion and keep strictest levels of confidentiality.
An outstanding work ethic and organization.
Ability to speak and write Italian would be an added advantage.
Ability to discuss with contractors, negotiate and close contract deals.
PMP certified.
Autocad knowledge is an added advantage.
Good Accounting skills.
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