Roles and Responsibilities The responsibilities of this position includes but not limited to the following:Manage and maintain the CEO’s diary and email accountFilter emails, highlight urgent correspondence and print attachmentsEnsure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc and troubleshooting problemsConduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requestsSchedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a memberCoordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirementsFilter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriateManage the process of calling for briefing on behalf of the CEO from start to finish ensuring that he is fully prepared for all engagementsKeep and maintain an accurate record of papers and electronic correspondence on behalf of the CEOPrepare correspondence on behalf of the CEO, including the drafting of general repliesMinute general meetings as required and complete research on behalf of the CEOkeep and retrieve filesEnsure guests meeting with the CEO are well taken care ofProvide a service that is in line with the CEO’s work habits and preferencesCarry out specific projects and researchInvolve in decision making processesSkill set
6 years’ experience in an Administrative / Executive Assistant/ PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential)Experience of diary management/researching and booking of travel and accommodation (essential)Experience of successfully working with senior management (essential)Must be proficient with the keyboard and IT applicationsExpert level in the use of Outlook, Word, Excel and PowerpointExcellent organizational skillsAbility to multi-task and organize othersGood interpersonal and communication skillsMust be extremely sharp and smartmust possess an international passport and be willing to travelWork experience
Minimum of 5 years
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