Job DescriptionThe P.A is to provide administrative support and assistance to the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit. RESPONSIBILITIESAdministration
• Supporting the office of the Executive Director for all administrative needs. • Maintaining an efficient filing and record retrieval system• Screening telephone calls, enquires and requests and handling them when appropriate • Keeping of diary of appointments, meetings etc.• Dealing with emails, faxes and post• Dealing with correspondence and writing letters and taking dictation and minutes.• Organising and prioritising a large volume of incoming calls.• Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel. • Maintaining confidential and non-routine information • Attending to routine administrative/secretarial errands
Meetings
• Organising and attending meetings, producing documents, briefing papers, reports and presentations• Scheduling meetings and making travel arrangements.Other duties assigned by the Executive DirectorQualifications
Minimum Education: Bachelor’s Degree
Minimum Experience: 3 years work experience
Required Knowledge, Skills and Abilities:
• An understanding of confidentiality issues and the use of discretion• Good Interpersonal skills• Excellent written and communication skills• Proficient in Microsoft suite• General Administration/Organisational skills
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