Not specified
SUMMARY OBJECTIVE
Translate strategies into tactics for the entire operations function
Participate in establishing strategic plans and objectives
Makes decisions on operational matters and ensures operation’s effective achievement of objectives
Select, assign, evaluate and instruct supervisors, technicians and/or engineers
Responsible for support procedures for the school
Prepare budgets, schedules, performance standards established/attained
Lead /implement change initiatives
Create, interpret, administer and execute policies/ procedures with broad, significant impact
Thinks and acts strategically; develops, implements and operationalizes strategic and business objectives
Effectively collaborates with leaders in initiating, designing, and implementing programs and activities
Demonstrates high ethics that aligns with Greensprings School core values: – Child-centeredness; -Respect; -Integrity; -Excellence and Service
Responsible for maintenance of school facilities and equipment, including preventative maintenance program
Ensures a stimulating and conducive environment for learning, teaching and working
RESPONSIBILITIESMAINTENANCE
Plan, organize, maintain, and manage the operations and reliability of school facilities and general infrastructure systems. Establish and monitor preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by external agencies.
Develop, recommend, and administer policies, procedures, and processes in support of surroundings and building maintenance operations; implement and monitor compliance with approved policies, procedures, and processes.
Monitor spending on projects; recommend and implement corrective spending plans; review and approve purchase orders; administer contracts; obtain price quotes and bids; process and approve employee purchases; ensure compliance with school purchasing rules.
Monitor the safety and accessibility of the school and its facilities. Serve as the point of contact for the various government agencies on compliance issues, accessibility improvement projects, and/or other related issues.
Monitor and oversee the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
Participate in the development and administration of ground and building maintenance budget; coordinate the allocation of resources following budget approval; recommend approval of expenditures.
ENVIRONMENTAL /JANITORIAL
Ensure that appropriate procedures are in place for the practical organization of the day to day cleaning operation
Ensure that processes are in place to monitor stocks of cleaning equipment and materials in order that orders can be placed on a timely basis.
Ensure that monitoring programs are in place to ensure that cleaning staff carry out their duties to the required standards.
Ensure a reporting system is in place for notifying building and furniture defects to the maintenance unit.
Carry out performance reviews and appraisals.
Approve requisition forms for equipment, uniforms and materials required by the department.
CATERING
Approve menus with kitchen supervisor and chefs.
Ensure that the meals provided have a suitable nutritional value in line with the requirements of the School.
Ensure that health and safety regulations are strictly observed, recorded and archived and due diligence (the care that a reasonable person exercises to avoid harm to other persons) is in operation.
Monitor the quality of the product and service provided
Financial planning and managing budgets
Keeping to budgets and maintaining financial and administrative records
Manage stock control and ensure that FIFO stock method is used.
Run the kitchen in line with health and safety, food hygiene, and nutritional regulations
Supervise kitchen staff and waiting staff
Ensure that food goes out on time, and that the quality of the food is of a high standard.
Introduce cost saving innovation and ideas without sacrificing quality
PURCHASING
Direct procurement policies to ensure all items are purchased and delivered within budget and time constraints
Identify and source new suppliers and vendors
Manage vendor and supplier selection process based on price, quality, support, capacity and reliability
Develop and maintain strategic relationships with key suppliers and vendors
Ensure that an approved vendor/supplier database is established and updated
Develop, negotiate and administer purchasing agreements and contracts with suppliers in support of organizational requirements
Evaluate contracts to ensure compliance with legal requirements and organizational policies
Monitor supplier and vendor compliance with contractual agreements
Measure and manage the vendor and supplier cost, quality and delivery performance
Oversee supplier compliance with internal quality standards and external regulations
Troubleshoot cost, quality and delivery concerns
Manage risk relating to quality, cost, delivery and supply of purchases
Introduce performance improvement measures for suppliers and vendors
Work with relevant departments to manage inventory requirements
Facilitate timely placement of purchase orders
Review purchase orders for proper authorization and compliance with organizational policy and procedures
Develop and manage purchasing budgets and forecasts
Monitor and reduce purchase variances to meet profit objectives
Produce regular reports on purchase commitments, costs and delivery performance
General:
Supervise administrative, service skilled and technical/support staff.
Performance manage, develop and motivate staff
Ensure that all Health & Safety procedures are followed, in accordance with the school’s HSE guidelines.
Ensure compliance with statutory and regulatory bodies.
Ensure that the school calendar is being monitored to identify school events and programs and ensure that arrangements are made to support these programs.
Collect and analyze a variety of complex data and information, including utility costs and usage. Perform statistical analysis and summarize findings in applicable reports or other communication mediums.
Produce reports and meet regularly with the Director of Administration to discuss the provisions and effectiveness of the department.
Contribute toward the development of standard operating procedures and best practices in all areas of influence, and continue to find new ways to improve quality and efficiency.
Monitor ongoing compliance with policies and procedures
Direct continuous improvement of operationalprocesses in line with changing organizational needs and market conditions
Collaborate with operations leader across campus to build organization-wide best practices
Participate in/on a variety of meetings, committees, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
Serve as a liaison with other departments within the School, the PTA, the community, and external agencies in order to provide information on available resources, projects, and/or services.
University/HND degree
Experience in facilities management
People management experience
Working knowledge of project management principles and practices
Working knowledge of all laws and regulations relating to area of responsibility
Knowledge of HSE
Financial acumen
High competency level in MS Office applications
Apply via :
Applicants should send CVs to recruitment.anthony@greenspringsschool.com
https://www.myjobmag.com/job/99644/operations-manager-greensprings-school