Our client, a reputable Law firm situated in Lagos is looking for an experienced Secretary charged with the responsibility of providing clerical and secretarial support to ensure that services are provided in an effective and efficient manner.
RESPONSIBILITIES
Receive, direct and relay telephone messages and mails
Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
Type and transcribe confidential documents
Taking dictation on various matters
Attending to and monitoring enquiries and issues, ensuring that they are brought to the MD’s direct attention and where necessary, referring matters to the appropriate staff for action
Receive and screen visitors and telephone calls, take messages, schedule appointments
Liaising with relevant individuals, external organizations, etc to arrange meetings and prepare agendas
Managing all incoming and outgoing correspondence, i.e., sort and read mails, draft responses, maintain network database.
Typing and dispatching of all correspondence as instructed
Organising and maintaining MD’s diary as well as scheduling appointments for MD
Maintaining confidentiality, recording and filing system for the MD’s office
SKILLS AND COMPETENCIES
Ability to self manage
Ability to Prioritise
Ability to manage workload under pressure and to tight deadlines
QUALIFICATION AND EXPERIENCE
Minimum of four (4) years relevant post qualification experience with at least two years’ experience as a Personal Assistant to a Senior Management position.
A first degree from a recognized institution with a minimum of Second Class Lower Division.
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