Job Description
Using a range of office software, including email, spreadsheets and databases;
Manage filing systems;
Develop and implement new administrative systems, such as record management;
Record office expenditure and manage the budget
Organize the office layout and maintaining supplies of stationery and equipment;
Maintain the condition of the office and arranging for necessary repairs;
Participate in the recruitment of new staff, sometimes including training and induction;
Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
Delegate work to departmental staff and manage their workload and output;
Promote staff development and training;
Implement and promoting equality and diversity policy;
Write reports for senior management and deliver presentations;
Review and update health and safety policies and ensure they are observed;
Arranging regular testing for electrical equipment and safety devices;
Oversee and review logistics activities ( car maintenance etc)
Monitor and process bills, purchases and expenses including ordering of all necessary supplies and equipment
Maintain all service and billing logs, and billing related binders for review by appropriate staff and governing agencies
Process and maintain all staff files
Creating and managing departmental Standard Operations Procedures
Assisting with HR duties
Managing office equipment and supplies
Technical:
Administration
People Managing
Outsourcing Management
Report Writing
Negotiation skills
Analytical Skills
Organizational Skills
Project management
MS Office suite – Strong working knowledge of Microsoft Word and Excel.
Functional:
Must be organized and work well in a team environment.
Strong problem-solving, organizational, and planning skills are required • Excellent written and oral communication skills
Excellent written and verbal communication skills;
Excellent negotiation skills;
Ability to effectively multi-task.
Behavioural:
Customer Orientation
Dealing with Stress
Goal Orientation
Quality Orientation
Adaptability
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