Location: Victoria Island, Lagos Job Description
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety; develop intra-office communication protocols, streamline administrative procedures, inventory control, office staff supervision and task delegation.
Job Duties
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like celebrations and conferences
Qualifications
Interested candidates must possess HND/BSC in Secretarial Studies, Office/ HR Management and other related fields.
Must possess 1-2 years’ experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvement
Additional Information:
Sound communication skill
Analysis and Assessment
Problem Solving
Decision Making
Planning and Organization
Time Management
Attention to Detail
Initiative
Integrity
Adaptability
Teamwork
Budgeting
Salary N60000.
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