Key Responsibilities
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.
Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
Manage online and paper filing systems
Develop and implement new administrative systems, such as record management
Record office expenditure and manage the budget
Organise the office layout and maintain supplies of stationery and equipment
Maintain the condition of the office and arrange for necessary repairs
Organise and chair meetings with staff – in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
Oversee the recruitment of new staff, sometimes including training and induction
Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
Carry out staff appraisals, manage performance and discipline staff
Delegate work to staff and manage their workload and output
Promote staff development and training
Implement and promote equality and diversity policy
Respond to customer enquiries and complaints
Review and update health and safety policies and ensure they’re observed
Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
Attend conferences and training
Manage social media for your organization
Requirements5years experience in a similar roleEducationBachelor’s Degree in Accounting, Finance or any other related degrees Certification The Chartered Institute Of Taxation of Nigeria (CITN) , The Institute of Chartered Accountants of Nigeria (ICAN), Associate Chartered Accountant (ACA, ACCA), Fellow Chartered Accountant (FCA, FCCA)Location: preferably lives on the Island Lekki, Ikoyi, VI, Ajah
Apply via :
recruit.zohopublic.com
