Secretary Job Purpose:
Enhances effectiveness by providing information-management support; representing the law firm to clients and others and also carry out administrative duties assigned from time to time.
Secretary Job Duties:
Take notes and dictation for drafting correspondences or work execution
Check completed work for spelling, grammar, punctuation, and format.
Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes.
Gather, register, and arrange the material to be typed, following instructions.
Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter.
File and store completed documents on computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update and delete documents.
Print and makes copies of work
Keep records of work performed.
Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
Collate pages of reports and other documents prepared.
Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
Reformat documents, moving paragraphs and/or columns.
Search for specific sets of stored, typed characters in order to make changes.
Adjust settings for format, page layout, line spacing, and other style requirements.
Address envelopes or prepare envelope labels, using typewriter or computer.
Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
Transmit work electronically to other locations.
Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
Carry out general office administration duties from time to time.
Qualification & Experience: Must have background in Secretarial Studies (OND/HND).
Must have a minimum of 2 – 3 years experience in a law firm as a secretary.
Required skills: Good Communication skills, Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience -General, PC Proficiency, Internal Communications, Dependability, Professionalism, Client Relationships.
Salary is between N50, 000 – N70, 000 monthly (based on experience)SEND CVs to recruitment@stresertservices.com using ‘Law Firm Secretary’ as subject of mail.
Apply via :
recruitment@stresertservices.com
