Job Location:DIKWA Beginning of contract: 01-Feb-18
Contract duration: 3 months (with possibility of extension)
Probation period: 1 month
Salary and conditions: in accordance with SI’s Terms of Employment; for national staff in Nigeria
Delocalized status and related benefits: Applicable
Job Description
Requirements
Mission/Objectives: Logistics Manager
The Logistics Manager will implement and supervise all logistics operations at his/her assigned base (such proguremnt, store management, durable equipment ma
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the base manager or the field coordinator in the implementation of safety rules.
Main Task :
Supply Management
Carry out a purchasing environment analysis at the local level
Updating of price lists and supplier files on regular bases
Manage the Solidarités International purchasing procedures and those from donors funding the programs.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Receive, approve and process requests for quotes and internal order forms
Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
Supervise the preparation of purchasing documents and draft the contracts
Participate in the drafting the call for tenders
Supervise purchasing, ensuring that approval rules and procedures are observed
Select suppliers and negotiate prices, deadlines and delivery methods
Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
Ensure that dealings with suppliers are monitored
Communicate and coordinate with coordination the purchase required Coordination and HQ validation.
Vehicle Fleet Management
Negotiate vehicle rental contracts
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Permanently ensure that all drivers have received general training and carry out regular testing
Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
Check that vehicle log books are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
Prevent the misappropriation of fuel and spare parts
Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.
Equipment/Telecommunications Management
Update statement of park (durable inventory) in real time
Optimize distribution of materials according to task needs
Update the responsibility follow up regularly.
Organize the installation, safe-guarding and monitoring of materials
Install communication means and ensure that they are regularly maintained
Train teams in the use of these communication means
Management and Monitoring of IT Equipment
Update antivirus software
Implement backup and data-protection procedures
Ensure the maintenance and correct use of IT equipment
Provide technical assistance to teams and organize training sessions
Stock Management
Select storage locations and create a plan for the development and security of these sites
Ensure material is stored under suitable conditions and monitor expiration dates
Ensure procedures are followed as stock is checked in and out
See that all documentation linked to stock is complete and correct
Supervise monthly physical stock inventory
Update stock follow up on daily, weekly and monthly basis
Human Resource Management
Analyse and quantify logistics personnel needs
Recruit, train and supervise the logistics team
Conduct performance reviews for members of the logistics team
Organize formal team meetings at regular intervals
Security
Implement team safety measures as determined by the coordination team
Train teams in safety rules and procedures
Pass on any security-related information to his/her line manager
Reporting/Capitalization
Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Consolidate logistics packs monthly and pass on to the logistics coordinator
Provide the logistics coordinator with all information needed to draft intermediary and final reports
Pass on purchasing reports for closed programs to the coordinators at the established frequency
ORG CHART POSITION (reporting and functional relationships)
Line manager: Field coordinator/Base manager
Line report(s) on base: Entire base logistics team
Functional manager: Logistics Coordinator
Functional report(s): Logistics Coordinator
Personal abilities :
Professional experience: 1 year of experience in similar position (NGO/Private or Public sector)
Languages: English, (Haussa, Kanuri a plus)
Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks
Technical competences :
Training: Bsc. Economic, management administraion supply, social scicne
Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
Microsoft Office ( Excel and Word skills).
Management related skills
Interested candidates should submit their applications in HARDCOPY or via EMAIL.HARDCOPY APPLICATION SUBMISSION:Please submit your CV and suitability statement in an envelope at Solidarites International office at: No 8 Manassa Street, Behind Polo ground, Maiduguri, Borno State. EMAIL APPLICATION SUBMISSIONPlease submit your CV and suitability statement as a single attachment to hr.coo@solidarites-nigeria.org The subject of the email should be the POSITION TITLE/LOCATION and the CV/Suitability Statement should be saved in the applicant’s full name.Solidarites International is an equal opportunities employer and is committed to achieving gender balance within the organization. Only shortlisted candidates will be contacted.NOTE: Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.
Apply via :
hr.coo@solidarites-nigeria.org
