Purpose/Role:This role will establish a new position within the Logistics Administration section, primarily dedicated to Refund’s calculation from shipping service lines, by collation of required documents, processing same, then follow-up to ensure collection of owed moneys from carrier and terminal operators. The role will be for an initial 6 months period, then subject to review and extension if the need for an ongoing presence is validated.Key aims and objectives:
Identify shipments without 21 free days and Deposit waiver as prime focus.
Identified shipments that are credit-owed outstanding by maritime operators as refund using relevant charges / invoices.
Prime Responsibilities and Duties:
Collate all the shipment details from 2011- 2014 using Finance and Logistics relevant data sources (Sage/Orion; Finance records; Logistics Trackers; Logistics Records; Freight Forwarding/Clearing Doc’s).
Verify the refund/amount, specific to each shipment/BL for concerned shipping line and terminal operators; carry out documentation auditing and verification for Refund process.
Collate all original required documents by maritime operators from Freight forwarder/Agent to process Refund Application, avoiding any unnecessary duplication of record keeping.
Submit refund application(s), follow up and ensure the credit/money is refunded back to Nigerdock, while ensuring reconciliation statement between shipping line and terminal operators is on a proper equation.
Establish and maintain controls within the Nigerdock process, from identification of discrepancies through to final collection of outstanding sums. Collate all original documents to process Refund application, after verification, submit the application, follow up as day to day to the terminal and shipping line offices in the port and ensure the money is recovered.
Collate all paid charges to maritime operators and verify rating period for each shipment/container/break bulk categories. Initiate follow up action(s).
Calculate the due refund as per the invoice rate / date at the time when the shipment was made using the rating period and container return date as received empty in the terminal.
The Persons:
Must be strong to face similar operations challenges
Must be articulate, organized, well-coordinated
Fluent in communication with English both verbal / Oral and writing
Must be Proactive, decisive, able to give succinct and sufficient report
Must be able to work under pressure, reliable with ability to produce semi-independent result. Negotiate debit/credit waiver on outstanding entries.
Good coordination and be able to liaise with vendors timely and must be result oriented, follow process guides. Prepare and ensure proper reconciliation statements are maintained at all time, to be circulated weekly and monthly to Management.
Must be agile and be able to visit shipping lines, terminal operators, freight forwarders frequently and follow up asap on Refund processing and collection.
Able to use excel, software and provide data information structure for management use.
HND/ College degree in Business Administration, with special training(s), skills and competency in accounting / financial reporting standard / system.
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