Objective of the position:
— To ensure the procurement, the transport, the clearing and technical work of the bases.— To manage the Logistics team and to manage in coordination with HOM the security of the bases.— To assure the distributions of food and non food items.
Description of the position tasks:Vehicle fleet management:
— In collaboration with the supervised staff, to prepare, to communicate and to follow up the vehicle and machines planning— To ensure the maintenance and the repairs of the vehicles and machines.— To make sure that the required reports and checking of the vehicles and equipment are properly done.— To ensure that the rules and the regulations governing the use of vehicles and equipment are been set up and respected.
Procurement/Supply chain management
— To ensure the procurement/ supply chain procedures (weekly, and monthly planning); to closely follow up the performance of suppliers and manufacturers, in accordance to COOPI standards.— In coordination with the PM, the admin, the HOM, to ensure the respect of the COOPI and donors procurement rules and documentation.— To be responsible for the selection of the supplier through transparent process.— To be responsible for the awarding of contracts to suppliers and to ensure their adherence.– To prepare and update the catalogue and the price list of the mission.
Stock management
— To ensure the proper storage of the goods.— To control the entry and stock withdrawal.— To monitor the stock level.— To carry up monthly/weekly stock report.— To carry up the regular inventory
Security (being security under the direct responsibility of the HOM):
— Responsible for the security goods and properties.— Have to know the terms of the Security plan and should give advice.— To know and update the evacuation plan, in collaboration with the HOM.
Staff management:
— To be responsible for his logistics staff evaluation.— To monitor the performance of each staff under his supervision.— To organize the logistics meetings (daily, weekly/monthly).
Communication
— To insure the procurement follow up: quotes, orders, supply and delivery.— To prepare the forecast in coordination with other departments.
Logistic Reporting
— General Information: security, programs and staff— Vehicle car cost— Stock report— Supply report— Equipment report— Staff leaves follow up/staff planning: recruitment, movement, schedule sicknesses, etc.— Minutes of Logistics monthly meetings
Beyond these tasks, the logistician will be expected to:
— Report any professional problems encountered to the Head of Mission and the Administrator,— Take good care of any material placed under his/her care,— Be flexible and adaptable with regards to the implementation of the daily work,— Conduct all duties in a professional manner following COOPI charter,
Requirements:
Previous significant work experience as logistician
Previous experience in similar programmes in developing and emergency countries within an international NGO
Mastery of ECHO guidelines
Relevant supervisory skills and guidance capacities in the implementation of projects and ability to support the national staff
Excellent English (written and spoken)
Excellent computer skills
Attitude to work under pressure and in hardship conditions
Strong ability to support the international staff in the procurement process
Please note that only shortlisted applicants will be contacted for an interview. Interested and suitably qualified candidates should click here to apply online.
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