Dec 22, 2018
Details:The Director’s Assistant is responsible for providing administrative and project cycle’s reporting support to the CD and in his/her absence to the acting director. This position requires travel across the Lake Chad Basin Region (Cameroon, Niger and Nigeria).We are actually seeking for a Director’s Assistant to support the Director of the Lake Chad Basin region in the following areas:Donors’ Reporting
Office Management
Act as the initial contact point for the Country Director. On a daily basis, respond promptly to questions from Senior Leadership Managers who need to contact and get responses from the director.
Maintains electronic and hard-copy filing system of the Director’s Office
Ensure reception and guidance of external visitors
Organizes and updates of the director’s Outlook calendar
Manages the Management Leave / Mission Calendar
Manages of meeting participants: invitations; reminders; status updates, etc.
Drafts and circulates meeting agendas and protocols
Prepares minutes of meetings of senior management and partners
Drafts and circulates memos and staff;
Prepares and administers attendance lists
Coordinates equipment etc, required for meetings with the support department
Project Management & Reporting
Ensure proper Records & Data Management
Preparation of the planning and documentation of indicators and results with operational teams
Follows up on donors’ reporting deadlines
Liaise with department, in order to collect data for the preparation of donors and internal reporting
Preparing responses to incoming and outgoing donors’ correspondence, as required
Handle sensitive project information with great tact, discretion and judgment
Travel Management
Manages the Director and Deputy’s travel itineraries in conjunction with the support department
Coordinates, monitors and makes travel and logistical arrangements for the director and deputy, in conjunction with the support department
In order to qualify as successful candidate, you should have: Mandatory Qualifications:
Degree in Business, Management or administration related studies.
At least two (2) two years’ experience in supporting organisations’ Senior Management
Excellent written and spoken English
Working knowledge of French
Desirable experience with humanitarian NGOs.
Essential computer literacy (word, excel, internet)
Nigerian nationality
Key Personal Competencies
Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
Knowledge of project cycle management
High level of confidentiality and integrity
Experience of working under high pressure, in fast-paced environments
Strong service orientation with the ability to proactively approach clients to understand their needs and to find effective solutions
Strong organizational skills ability to handle multiple priorities in an autonomous manner
Apply via :
Only candidates meeting the mentioned criteria are invited to apply by sending their file to the email address: jobs@nga.ngosafety.org writing in the subject of the mail: “INSO Director Assistant – Abuja”In order to be considered the application must contain the three (3) following documents:Curriculum Vitae (up to 3 pages maximum)Cover Letter specifying how your profile and experience meet the mandatory requirements.Closing Date for applications:. December 22, 2018
https://www.myjobmag.com/job/111108/lcb-director-assistant-international-ngo-safety-organisation-inso