Job Description Overall Job Scope / Key Job Responsibilities:
Oversee the personnel and daily activities of the Internal Control department.
Develop/Review Compliance Procedures for all departments/units of School Kits Limited and ensure adherence to laid down policies and procedures.
Identify areas of strengths and weaknesses and engage in continuous education and staff development on best practices.
Carry out Frequent Internal Control Audits to mitigating risk on loss/theft of SKUs
Review the Analysis of financial information and prepared financial reports to determine or maintain record of assets, liabilities, profit and loss, tax liability, or other financial activities within an organization.
Contribute to the safeguarding of corporate assets and the interest of School Kits Limited (SKL) by ensuring that appropriate internal controls are in place and operating effectively.
Recommend changes to policies and procedures where necessary
Insolvency and Business Recovery:
Foresee, Manage and Control negligence across all departments to avoid company parting with money and loss of man-hours
Apply a risk based approach to the review of the systems and controls of SKL through the implementation of the audit review work
Prepare and Send Reports of audit reviews to the Senior Management
Discuss the findings and propose action plans of audit reviews with the Senior Management on a constructive basis in order to develop the most appropriate, proportionate solutions to issues arising.
Develop strong working relationships with colleagues, clients and relevant authorities.
Conduct investigations of suspected internal fraud.
As a member of any relevant committee to which the post holder may be appointed during the course of the year, to be familiar with the terms of reference and responsibilities, and to participate by attendance, reporting and challenge at meetings and accept collegiate responsibilities for decisions made.
Specific Responsibilities Inventory / Retail:
Responsible for developing and executing a visiting schedule to all the Outlets of SKL to carry out General Audit of their operations. These include: Customer service, Cash management, Spot Checks, Supervise Periodic stock count at the various outlets.
Daily review of branch sales records for compliance with policies governing:
Discounts
Loyalties
Returns
User rights
Customer set ups
Clearance Sales
Responsible for monitoring and ensuring accuracy in- and out-flow inventory in the Store Department, between the Outlets and Head office.
Review Transfer documentation with physical receipts to ensure that all goods transferred to branches are received in total and in good condition.
Procurement:
Responsible for Inventory Purchase in the Procurement Department – Authorise Order, Price Confirmation, Exchange rate Check
Responsible for Confirming of Prices on Sales order- check, guide and advise
Accounting:
Ensure accuracy of vendor balances
Responsible for confirming the accuracy of reports submitted by the accounting/finance function.
Responsible for reviewing and calling over transactions posted by the accounting function into the ERP solutions (QuickBooks).
Responsible for carrying out value for money audits on all expenses/capital expenditure by management through the finance function.
Ensuring that Finance/Accounts Department follows due process in carrying out its responsibilities.
Review documentation procedure for the unit to ensure that proper documentation is carried out.
Review payment procedure to ensure that all regulatory deductions (VAT/WHT etc. ) are complied with.
Liaising with External Auditors and regulatory authorities.
Review monthly payroll for completeness and accuracy before payment by finance
Human Resources / Admin:
Review Documentation to ensure that all staff and associated documentation are in place and up to date
Ensure compliance with laid down HR policies and procedures
Review Staff Sign-in registers at different locations
Vet Admin purchases and bills by ensuring necessary documents are attached to bills.
Information Technology:
Review Documentation and password policy to ensure that all associated policies and procedures are complied with.
Review user rights on all solutions to ensure compliance with policies and procedures governing access
Reporting Line: You will report to the Managing Director (MD) and Chief Operating Officer (COO) Qualification
Chartered Accountant with minimum of 2 years audit experience.
Skills and Attributes:
General Mathematical Skills
Keen Attention to details
Proficiency in QuickBooks usage for accounting and internal control processes.
Reporting Skills
Deadline-Oriented and Result driven
Confidentiality
Time Management
Data Entry Management
Writing and Oral skills
Financial Resources Management
Judgment and Decision Making
Strong Self Leadership
Decision making ability
Ability to work under pressure especially during the peak period
Personal attributes: Confident, Self-driven, Determined, Positive and Enthusiastic
Excellent Prioritization and Organizational abilities
Problem solving skills
Team Work
Professionalism and Objectivity
Analytical skills
Unquestioned personal integrity with strong ethics and values.
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