Job Description
To provide support on designated projects/and or assigned areas of work
Administration services to HR team and Head of HR
HR administration, systems and procedures
Information and advice to service users.
HR database management
Main Duties & Key Responsibilities Designated projects/and or assigned areas of work (to provide support) 45%). For example:
Recruitment and Selection:
To liaise with managers and recruitment or advertising agencies
To compile and dispatch application recruitment packs, arranging interviews
To maintain a database to monitor vacancies and applications
To update recruitment pages on the MS Society website
Processing new appointments and changes to existing employment contracts using established templates and pro-formas.
Learning and Development:
To use the database to set up courses and manage bookings
Maintain electronic and paper files
Deal with practical queries
Administrative Services to the HR Team and personal support specifically to the Head of HR. 20%:
To be the first point of contact for the HR Department.
To field calls and direct or refer as appropriate to members of the HR team.
To manage electronic and desk diaries, handling the mail, drafting correspondence, filing, responding to telephone calls, organising meetings, arranging flights and accommodation, and booking venues and equipment.
HR administration/record systems and procedures (develop, implement and maintain) 25%:
Disclosure: To ensure that effective records are kept on criminal records checks for staff and volunteers working closely with the Volunteering Development Officer.
To maintain budget spreadsheets
To support the corporate induction process by compiling lists of new starters and induction packs
To ensure all personnel files are maintained and kept up to date within the Data Protection Act
To maintain stationery supplies
To process probation documentation
To assist with pay and benefits administration.
To process HR invoices
Information and advice to service users 10%:
To deliver an effective high standard of service to internal and external customers including;
Providing advice to service users on general HR queries relating to terms and conditions of employment e.g. annual leave; notice periods; pay rates.
Responding to routine queries and requests from line managers/employees on employment and recruitment matters under the guidance of the HR Manager.
Responding to general enquiries from members of the general public on a range of HR issues including recruitment
Decision Making Authority:
Able to make limited decisions relating to the handling of a wide range of general and specific enquiries and e-mails, providing information or referring to manager for further advice where appropriate.
Qualifications & Skills Level Qualifications:
Degree or equivalent qualification
Experience:
Experience of working in a office environment
Experience of working in an HR department (desirable)
Knowledge and Skills:
High level of competence in Microsoft Office programs in particular, Outlook, Word, PowerPoint and Excel
Ability to prioritise work load
Ability to meet specific deadlines
Excellent written and oral communication skills
Excellent customer service skills
Works accurately and with attention to detail
Ability to work positively in a team
General Attributes:
Proven track record of using own initiative to solve problems
Ability to maintain strict confidentiality at all times
Interested and qualified candidates should send their CV’s to recruitment.ph@michaelstevens-consulting.com with Job title as Subject.
Apply via :
recruitment.ph@michaelstevens-consulting.com
