Supervisor: Human Ressouces CoordinatorSupervises: Human Ressources AssistantLength of contract: 6 monthPossibility for extension: YesJob Tasks
The Human Resources Manager will assist MdM Nigeria team in effective implementation of various component of approved Human Resource Management Policy. S/He should ensure that Nigeria mission is in compliance with MdM standards and procedures regarding Human Resources aspects.
The Human Resources Manager will perform her / his tasks and responsibilities under supervision of the Administrative Coordinator in Maiduguri.
S/he advises on operational human resources related issues, including reviewing and communication of policies, human resources reporting and coordinating in recruitment process, remuneration, appraisal and medical policy.
S/he supports coordinators in the implementation of coherent modes of organization and communication in terms of organization charts and job descriptions, and facilitate a shared understanding of roles within MdM.
S/he trains and mentors staff and in particular the HR team, and ensure there is a transfer of knowledge. The HR Officer manages the payroll accountant.
More specifically (s)he is in charge of :HR Policies and Procedures:
Support the mission in its changes and define HR needs in line with operational requirements. A focus is expected on stimulating transversality in medical position and integration of peer as team members and encourages their promotion.
Maintains contact with MOH HR director.
Identify opportunities for improvement in the HR management, updated on labour related legislation and practices.
Explanation of HR policy to staff as needed.
Checks and sends out the monthly HR report.
Approves all fulltime + incentive staff leave requests.
Keep track of expat R&R and minibreak dates.
Management:
Trains HR Assistant
Supervise the update of National and expatriates staff files.
Supervise the Initiates commercial flight bookings with travel agencies
Supervises Cooks and cleaners
Payroll:
Receive expat salary for forwarding to HQ
Make overtime calculation preparations
Prepar payroll (Fulltime staff + Incentive Staff), payslips, and explain the salary payment for the staff.
Recruitment:
Improving the recruitment process allowing to anticipate vacancies and reduce the recruitment lead-time, and to reinforce recruitment communication.
Expand it to all mission Staff, (vacancy announcements, interview forms, classification of the files etc).
Ensure that all job descriptions and job profiles are up to date and available.
Receive the applications and longlist.
Take part in the interview, and summarize the results, using the Data Base existing.
Administrative:
Prepare invitation letter for expatriates coming into the country
Ensures expatriate visa extension
Prepares Staff IDs with Logistic Department
Supervise the commercial flight bookings with travel agencies
PROFIL REQUIRED
You will be committed to MdM’s values as an organization and be motivated by its non-statutory, Not-For-Profit model.
Degree in Human Resources Management
Required extensive experience in the field of Human Resources preferable in INGO sector
Demonstrated experience in conducting trainings and capacity building interventions;
Strong interpersonal skills;
Team spirit, sense of collaboration, dialogue and negotiation
Impartiality; diplomacy ; adaptability
Knowledge of Borno environment is a strong asset;
Excellent oral and written English skills
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