Work location: Damaturu, Yobe State
Key Responsibilities:
Act as the main point of contact for distributing documents and items to the team, including monthly payslips, timesheets, and brief updates;
Regularly update and manage Action Against Hunger’s communication boards, contact lists, and the monthly training tracker for Yobe;
Maintain a database of staff information, create files for new joiners, and follow up with staff to collect any missing documents or details;
Prepare payment schedules for daily workers, including seconded staff and hotel expenses;
Responsible for the monthly filing and archiving of all HR documents such as payslips, leave forms, and timesheets;
Handle accommodation bookings for ACF staff and guests visiting Yobe;
Organize and maintain necessary personnel and contractual documents for all base staff;
Manage both physical and electronic archiving of HR files in accordance with established procedures;
Compile and report claims from national staff to the HR manager;
Prepare, compile, and distribute mission-related documents weekly, such as job announcements and recruitment updates;
Ensure all documentation is ready for new staff onboarding to help them access ACF’s social benefits;
Prepare HR files for audits and verification visits;
Maintain confidentiality regarding all HR-related matters;
Timely process contract amendments and extensions, ensuring staff understand their contract terms and conditions;
Ensure proper administration for exiting staff, including issuing early notice, filing documents correctly, and conducting exit interviews;
Educate new joiners about the ACF performance appraisal system and support adherence to timelines for individual action plans, monthly check-ins, probationary reviews, mid-term assessments, and annual appraisals;
File and archive recruitment documents according to reference numbers;
Serve as the main communication point for candidates throughout the recruitment process;
Schedule technical assessments and interviews;
Facilitate the integration of new employees;
Archive training certificates in HR files as per the archiving guidelines;
Forward identified skill improvement areas from performance appraisals to the line manager;
Update HR database with changes related to staff bank accounts;
This job description outlines essential tasks, which may evolve based on project needs.
Position Requirements:
Bachelor’s degree in Human Resources, Public Administration, Social Sciences, or a related field;
Minimum of 6 months in Human Resources Management (experience in an NGO is preferred);
Proficient in Hausa and English;
Strong analytical and writing abilities;
Familiarity with Nigerian Labor Law and the National Social Security Law provisions;
Proficient in MS Office, including Word and Outlook, with advanced skills in Excel.
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