Description
Manage the HR OneSource database across the region. Interface with Payroll and Line HR and Mobility to resolve data issues. Conduct compliance reviews and audits.
Audit and improve the date integrity of OneSource.
To collect and enter all data into the HR information system (OneSource) in a timely and accurate manner.
Extract data to prepare reports for stakeholders across the ABO.
OneSource database integrity maintenance:
Review database integrity, identify any gaps against metrics, determine the appropriate process, team, forms etc. improvements to establish plans of improvement
Run regular reports to check for and correct data categorization/coding and data conflicts
Measure OS data integrity for the HR function and assist the HR FE Leader on improvement initiatives
Data Collection, Capture and Filing:
Ensuring all HR forms are received from Line Managers/HR Generalist on-time and entered on-time accurately
Determine and establish a protocol for managing Line HR submission of packs on-time, including establishing and communicating any adjustments to timing
Administration of employee New Starters, Terminations and all changes to employee records. Create and maintain employee personal files.
Establish and maintain the HR filing system
Data Verification and Compliance Checks:
Conduct compliance checks to ensure information received is appropriate and properly authorized
Contract Worker and Limited duration data base:
Maintain Contract worker data ensuring accuracy of data for reporting
Provide accurate visibility to CWK contract status
Liaise with Payroll:
Ensure all data is entered into OneSource and paperwork is sent to payroll every monthly before cut-off deadlines
Resolving compliance, OS and payroll issues
Reporting:
Consistently prepare timely and accurate reports on a regular schedule, e.g. headcount, OS errors, OS audits, etc.
Improvement Efforts:
Take on special projects as necessary
Ensure all forms are compliant with legislation and Cummins policies and procedures deciding the right players to provide input, review and sign-off.
Qualifications
A minimum of 1 year experience in Human Resources Administration or administration in a related field
Excellent administrative and organizational skills
Working practical knowledge of Excel, Word and PowerPoint
Self-confidence and ability to handle pressure
Confidentiality, tact and discretion when dealing with people
Good communication and interpersonal skills
Strong numerical and analytical skills
Ability to create and accurately summarize data reports
Experience working with data systems
Person Specification
Excellent interpersonal skills
Excellent written and oral communication skills
Ability to communicate effectively at all levels of management and staff
Highly organized, excellent time management skills and able to multi task
Excellent attention to detail
Ability to work well on own initiative and as part of a small team
Ability to prioritize effectively
High commitment and loyalty.
Minimum Requirement – Matric or equivalent
Degree – optional
Exposure to or trained on Oracle systems – optional
Microsoft Packages – Excel, Word and PowerPoint – essential
Apply via :
cummins-africa.jobs
