Job description
Reporting Relationships
Functionally reportsinto: Managing Director
Administratively reports to: Managing Director
Supervises: Admin Officer, Cleaners, Security, Drivers
Job objective(s)
Support the Managing Director to ensure the effective management and motivation of the workforce
Develop the capabilities of the workforce to ensure optimal contribution to the achievement of Montaigne’s vision
Leads the conceptualisation, design, development and delivery of HR and Administration systems, structures, processes and policies
Duties & Responsibilities
Define strategic direction for the Human Resources and Administration function and develop HR strategies and policies/processes aligned to the overall strategic direction of the company
Drive manpower planning processes to ensure all resource requirements are based on periodic business plans and are justified vis-à-vis revenues and growth estimates.
Lead performance management activities (i.e. performance planning/target setting, performance monitoring and periodic performance appraisals); ensures employee performance results adequately reflect corporate and departmental performance levels.
Track corporate, departmental and employee competency levels against requirements; works with functional managers to determine gaps and ensure adequate and effective training and competence development programs are in place to provide staff with the competencies required for success in their current and future planned roles.
Develop and implement compensation strategy and processes that will attract, motivate and retain the right talent required
Oversee the career development, capacity development and progression of all employees, with emphasis on those that consistently exceed performance expectations.
Manage overall culture of the organisation; initiates programs to ensure alignment of culture to company vision, mission and values.
Prepare Monthly Payroll Schedules and Payslips for all staff
Produce/provide periodic HR service updates and management reports as required.
Manage the disciplinary and grievance processes within the company.
Ensure availability of comprehensive, accurate and adequate Personnel information (through a modern Human Resource Information Management System) and recommend the deployment of technology for enhancement HR
Ensure the company’s operations, logistics and maintenance requirements are met
Manage vendors and suppliers of office consumables.
Key Performance Indicators
Cost Efficiency
Average staff productivity
% reduction in cost per staff
Internal customer satisfaction
Training budget variance
Average time required to fill vacancies
Employee satisfaction levels
Number /Quality of approved HR projects Implemented Required Experience
6 years’ cognate experience
Minimum Education Qualifications First degree in Social Sciences, Humanities or any related field.
A professional qualification e.g. CIPM will be an added advantage
Ideal candidate should be female with manufacturing, retail or trading experience
Required Competency
Knowledge
Recruitment and manpower planning
Performance and career management
Reward and recognition
Training and development
Knowledge of labour laws
Business acumen
Skills
IT skills
Communication skills
Execution skills
Relationship management
Good problem solving and decision making skills
Organizational skills
Interested in this position, apply online on LinkedIn
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